Head of Procurement

Key Skills & Competencies :

Strong expertise in CAPEX and raw material procurement for manufacturing setups

(preferably Cell / Module Lines or Renewable Sector).

Excellent negotiation, supplier management, and contract management skills.

Knowledge of supply chain best practices, commercial terms, and legal clauses.

Ability to collaborate cross-functionally and manage multiple stakeholders.

Strong analytical, cost benchmarking, and decision-making capabilities.

Educational Qualifications :

B.Tech or M.Tech in Engineering (Mechanical, Electrical, Industrial, or related field preferred).

Experience :

10 + yrs in solar renewable industry.

Key Responsibilities :

1. Procurement Strategy & Planning

Formulate and implement procurement strategies for CAPEX equipment, raw materials for

Cell and Module Lines, and utilities.

Identify sourcing opportunities, evaluate market trends, and drive cost optimization initiatives.

2. Vendor Management & Tendering

Develop, update, and maintain the approved vendor list.

Manage end-to-end vendor onboarding, evaluation, approval, and selection.

Prepare and compile tender documents including RFP, EOI, NIT, ITB, GCC, SCC, and other

contractual documentation.

Coordinate with internal departments and consultants to address vendor queries and obtain

technical evaluations / approvals of bids.

Prepare comparative statements (techno-commercial), conduct commercial evaluations, and

recommend suitable vendors.

3. Cost Analysis, Benchmarking & Negotiation

Benchmark prices through market research, zero-based costing, cost component analysis,

project experience, and internal budgets.

Lead high-level negotiations with vendors / contractors to secure the best commercial and

technical terms.

Prepare purchase proposals, management approval notes with clear recommendations, and

secure necessary approvals from Management and Finance.

Oversee preparation, finalization, and award of contracts ensuring legal compliance and

alignment with company policies.

4. Post-Order Management

Coordinate with cross-functional teams to ensure timely processing of advance / pro-rata

payments, approvals of drawings / data sheets, workfront availability, logistics planning, and

documentation (road permits, exemption certificates, etc.).

Monitor contract execution, supplier performance, and compliance with contractual terms till

closure.

Ensure timely resolution of warranty claims and any post-order issues.

5. Vendor Performance Management

Conduct periodic vendor performance assessments based on quality, delivery timelines,

pricing, and service responsiveness.

Maintain vendor ratings and drive continuous improvement initiatives.

6. Techno-Commercial & Legal Oversight

Lead techno-legal-commercial negotiations for materials and services.

Oversee award of contracts and monitor their performance till completion.

Ensure all contracts comply with legal, statutory, and internal policy requirements.

7. Compliance & Governance

Ensure adherence to corporate procurement policies, audit requirements, legal frameworks,

and statutory compliances across all procurement activities.