Contracts Engineer

JOB DESCRIPTION

Job Role : Buyer

Job Role ID :

SECTION I : BASIC INFORMATION ABOUT THE JOB ROLE

Job Role Variant : Contracts Engineer

Manager Job Position : Contracts Manager

Job Position ID :

Value Stream : Money, Materials & Compliance

Job Family : Procurement & Contracts

Sub-Job Family : Procurement & Contracts

Grade / Level : Location :

SECTION II : PURPOSE OF THE ROLE

To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre-qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines

SECTION III : KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

Pre-Award Management

• Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
• Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
• Develop Internal Cost Estimates as per defined procedures and processes
• Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
• Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
• Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
• Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
• Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
• Ensure generation of Purchase Order (PO) as per established procedures & processes
• Use the SAP system optimally to drive efficiency and cost optimization

Post-Award Management

Supplier Relationship

Policies, Processes and Procedures

SECTION IV : SUCCESS METRICS

SECTION V : OPERATING NETWORK

Internal : P&C, Construction Managers, Project Management Team, FC&A, HR & IR, Engineering Teams, Legal

External : Vendors, Consultants

SECTION VI : KNOWLEDGE AND COMPETENCIES

Education Qualifications

Experience

Functional / Behavioural competencies required to execute the role

Functional Competencies

Behavioral Competencies

NA

SECTION VII : CAREER MOVEMENTS

Feeder Roles : Graduate Engineer Trainee

Possible Next Role Movement : Sr. Contracts Engineer