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Vendor Coordinator

Vendor Coordinator

ConfidentialBengaluru / Bangalore
9 days ago
Job description

Key Responsibilities

  • Identify qualified language professionals (translators, subtitlers, voice artists, annotators, etc.) through job portals, forums, referrals, LinkedIn, and industry events.
  • Design targeted outreach plans for specific project needs, including rare languages or niche domains.
  • Vet linguists based on qualifications, experience, tools used, and rate compatibility.
  • Coordinate complete onboarding, including document collection (CVs, NDAs, IDs, rate cards), vendor code creation, and ERP compliance.
  • Liaise with QA for validation of samples or test assignments.
  • Ensure all active vendors are contractually compliant and records are regularly updated.
  • Negotiate rates with vendors to meet budget requirements without compromising on quality.
  • Maintain up-to-date vendor records, including pricing, language pairs, domain tags, and availability status in the ERP.
  • Audit and cleanse vendor data to prevent duplication, outdated profiles, or missing compliance.
  • Respond to project / account manager resource requests within SLA timelines.
  • Recommend suitable vendors based on cost, quality, and availability.
  • Track and document vendor acceptance, rejection, performance feedback, and project history.
  • Address vendor queries, clarifications, or concerns, escalating complex issues as needed.
  • Prepare weekly and monthly sourcing and vendor performance reports.
  • Contribute ideas for improving sourcing workflows, documentation templates, and internal processes.

Ideal Candidate Profile

  • Bachelor's degree in English, Linguistics, Mass Communication, HR, Business Administration, or related fields.
  • 1–2 years of experience in vendor coordination, recruitment, project coordination, or HR (preferably in LSP, IT, or BPO environments).
  • Strong communication skills in English, both written and verbal.
  • Familiarity with freelance contracts, cost benchmarking, and negotiation practices.
  • Proficiency in Google Sheets / MS Excel and handling CRM or ERP systems.
  • Ability to multitask effectively in high-volume and deadline-driven situations.
  • Basic understanding of CAT tools, localization workflows, or language industry tools is a plus.

    • Skills Required

    Onboarding, Rate Negotiation, Communication Skills, Database Management, Erp

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    Vendor Coordinator • Bengaluru / Bangalore