Bid Management LeadMARINE SOLUTIONZ • Noida, Republic Of India, IN
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Bid Management Lead
MARINE SOLUTIONZ • Noida, Republic Of India, IN
1 day ago
Job descriptionPrepare high-quality technical and commercial proposals for projects across SPM, FPSO, LNG Transfer Systems, offshore logistics, hose supply, O&M, and equipment manufacturing. Coordinate inputs from technical, operations, engineering, fabrication, and finance teams. Draft and adapt commercial terms (payment terms, taxes, LDs, exclusions, warranties, etc.). Develop and maintain standardized proposal templates and documentation formats. Review RFQs, RFPs, ITTs, and tender documents; Prepare submission schedules and ensure timely delivery of both online and physical tender submissions. Coordinate Pre-Qualification (PQ), EOI documents, compliance matrices, and certifications. Ensure full compliance with client specifications and tendering protocols (ONGC, IOCL, BPCL, NRL, Vedanta etc.). Prepare and review commercial documentation including : Liaise with freight forwarders, customs brokers, and logistics teams for import consignments. Track shipments, coordinate pre-alerts, BL downloads, and customs submissions. Ensure adherence to import compliance, duties, GST, and DDP / DDU / DDP-Kandla documentation requirements. Compile and format comprehensive Vendor Data Books (VDB) for supplied equipment, drawings, QAPs, ITPs, FAT reports, MTCs, manuals, certificates, warranty documents, etc. Coordinate with OEMs and internal engineering for technical documentation. Maintain a structured repository of VDBs, project records, test certificates, and inspection documents. Develop company profiles, capability statements, reference lists, and past project summaries. Coordinate with graphic / design teams for formatting, layouts, and final deliverables in Word, PDF, and PPT. Maintain databases of past proposals, templates, and credentials. Liaise with client procurement teams for clarifications and bid alignment. Track ongoing bids, maintain bid status reports, and update management regularly. Participate in strategy discussions for high-value and strategic proposals. Graduate in Engineering / Marine / Offshore / Business preferred. 10+ years of experience in proposal / tender management for offshore, EPC, marine, oil & gas, or industrial supply companies. Understanding of import / export practices, shipping documentation, and customs procedures. Strong expertise in MS Office (Word, Excel, PowerPoint); Knowledge of e-tendering platforms (ONGC, IOCL, GeM, HPCL, BPCL etc). Excellent written English, document drafting skills, and attention to detail. Strong organizational, multitasking, and deadline-driven capabilities. Opportunity to work across India’s rapidly growing offshore energy logistics ecosystem. Exposure to interdisciplinary projects involving mariners, offshore engineers, fabrication experts, and commercial teams. Fast-paced growth environment with leadership visibility. Competitive compensation with performance-linked rewards.
Proposal & Tender Manager
Job Title : Proposal & Tender Manager
Location : Noida
Employment Type : Full-time
Reporting to : Director, Marine Solutionz
About Marine Solutionz
Marine Solutionz is a leading integrated maritime and offshore energy services company with over 16 years of expertise. We specialize in offshore cargo transfer systems including Single Point Mooring (SPM), LNG STS, FPSO cargo transfer solutions, and offshore asset management. We also operate a state-of-the-art precision manufacturing facility catering to the marine, energy, aerospace, and defence sectors. Our group includes :
- MSZ Offshore (O&M & technical sales / service contracts)
- S2 Shipping (port logistics & marine travel)
- Avenir Maritime (chartering & offshore vessel operations)
Position Overview
We are seeking a detail-oriented, commercially strong, and process-driven Proposal & Tender Manager to lead the end-to-end preparation and submission of techno-commercial proposals across all verticals. The candidate must be capable of translating technical solutions into compelling commercial submissions while coordinating with operations, engineering, supply chain, and finance teams.
An additional requirement is hands-on experience with import / export documentation, commercial paperwork, and vendor databook compilation, critical for our growing supply, import, and manufacturing business.
Key Responsibilities
1. Proposal Management
2. Tender Management
extract scope, qualification criteria, and submission requirements.
3. Import / Export Documentation & Commercial Paperwork
o Proforma invoices
o Packing lists
o HS codes, COO, COO certifications
o Freight / insurance documentation
o Bank and LC-related documents
4. Vendor Data Books & Technical Documentation
5. Content Development & Presentation
6. Coordination & Stakeholder Management
Desired Profile
knowledge of Adobe / advanced formatting preferred.
What We Offer
Keywords : Tendering, Proposals, Offshore, SPM, FPSO, EPC, Import Export Documentation, Vendor Data Books, Oil & Gas, Marine Logistics, DDP / DDU, e-tendering platforms, Technical Documentation.
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Management Lead • Noida, Republic Of India, IN
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