Executive Assistant

What this job involves :  Key Skills

• Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support
• Prepare a range of non-routine correspondence according to company guidelines
• Arrange and coordinate meetings / conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. : contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
• Coordinate work with third-party suppliers both internal and external – to address support needs and issues on behalf of the executive
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa / passport procedures).
• Prepare draft proposals and presentations with direction from Executive and / or support from other individuals or service departments, as necessary
• Review and sort paper-based and electronic mail, identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks (i.e., locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail / email distribution lists, may manage time and expense reports)
• Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
• Develop relationships with executives' clients and their EA's
• Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives' representative to independently handle calls
• May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
• Maintain voicemail and email distribution lists

Sound like you In this role, your key responsibilities will include :

Skills Required

Administration, Calendar Management, Travel Management