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Executive Personal Assistant

Executive Personal Assistant

Lean Appsfaridabad, haryana, in
2 hours ago
Job description

Lean Apps is seeking a proactive and highly organized Personal & Executive Assistant to support the CEO. This role is key to enabling our Executive to focus on strategic priorities while you manage both professional and personal day-to-day operations with efficiency and discretion. You'll be the right hand to the CEO, the backbone of coordination, ensuring seamless communication, managing schedules, and keeping our fast-paced remote environment running smoothly. At the same time, you will provide personal assistance support, handling travel, relocations, errands, and lifestyle management to ensure a well-balanced personal and professional life.

The ideal candidate should be resourceful, detail-oriented, and capable of handling confidential matters with integrity.

NB. Preferably to be located in Chandigarh or Zirakpur, India.

Key Responsibilities :

Executive Support

  • Calendar & Scheduling : Manage CEO’s calendars, schedule meetings across time zones, and handle travel arrangements.
  • Invoice & Financial Coordination : Oversee invoice management, including tracking, approvals, and coordination with project managers and finance team for timely processing.
  • Stakeholder Management : Act as the direct point of contact between CEO and internal / external stakeholders.
  • Documentation & Reporting : Prepare reports, meeting agendas, and take detailed minutes if needed.
  • Communication Management : Assist with email management, follow-ups, and prioritizing key communications. And serve as the primary point of contact for partners, clients, and internal teams.
  • Confidentiality & Integrity : Handle confidential information with integrity and discretion.
  • Project & Event Support : Support on special projects, research tasks, and team events as needed.
  • Executive Readiness : Ensure the CEO is equipped and organized to efficiently manage their daily priorities.
  • Project & Business Coordination : Following up with teams to ensure deadlines are met. And prepare business reports and presentation materials for clients and boards.

Personal Assistance

  • Travel & Relocation Support : End-to-end coordination of personal travel (flights, hotels, visas, transfers).
  • Lifestyle Management : Manage memberships, renewals, and loyalty programs (airlines, hotels, car rentals). Handle day-to-day tasks : courier services, or reservations.
  • Financial & Administrative Tasks : Track and organize personal expenses, reimbursements, subscriptions, renewals, or personal bill payments. (if needed)
  • Event & Personal Engagements : Organize events, or gatherings and coordinate personal arrangements.
  • Confidential Support : Provide flexible assistance for unexpected needs (last-minute bookings, emergencies).
  • Discreet & Flexible Support across personal needs : Handle highly sensitive personal matters with complete confidentiality and discretion. And adaptable to shifting between professional and personal priorities seamlessly.

    • Qualifications

  • Minimum 3+ years of experience as an Executive Assistant or in a similar administrative role.
  • Bachelor’s degree in Business Administration or a related field is a plus.
  • Strong communication skills (written and verbal) in English.
  • Highly organized with excellent multitasking skills and strong attention to detail.
  • Proven ability to handle confidential and sensitive matters with discretion.
  • Gatekeeper mindset with the ability to say “no” diplomatically to protect priorities.
  • Experience working with a multicultural and diverse workforce, preferably within a tech or software development environment.
  • Proficiency in engaging with C-level executives and addressing complex business challenges.
  • Comfortable balancing professional and personal support tasks with flexibility and reliability.
  • Proven long-term commitment and loyalty.
  • Familiarity with CRM tools (e.g., Salesforce, HubSpot), collaboration platforms (e.g., Slack, Zoom, Microsoft Teams, Confluence), project management tools (e.g., Jira)
  • Bachelor’s degree in Business Administration or a related field is a plus.

    • If you’re ready to deliver WOW experiences, champion excellence in delivery, and help shape the future of how we build products at Lean Apps, we’d love to hear from you.

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