Engineer I To Lead Engineer - Bid / Proposal Management

Responsibilities :

• Drives pursuit process.
• Run advanced CRM searches.
• Draft proposal assignment guide and schedule.
• Set up proposal kick-off and other pursuit milestone meetings, reviews.
• Order printing supplies as needed for proposal submission.
• Assist with storyboard discussions.
• May assist with budget tracking and schedules, alerting proposal manager of status.
• Pull resumes and project descriptions from Vision.
• May conduct research on multiple platforms so basic LLM and prompt engineering knowledge and experience of Knowledge Management System is preferred.
• Coordinate with support services (legal, accounting, HR) on administrative sections of the pursuits (e.g., forms, statistics).
• Lay out the proposal using an InDesign template. So, a basic knowledge of graphic design is a must.
• Coordinate all graphics through the design artists.
• Coordinates and helps produce, package, and track the proposal for delivery, ensuring that proposal submission deadlines are always achieved.
• Assist in development of PowerPoint presentations and coordinate with the graphic artists.
• Follow AtkinsRalis USA proposal development process and use consistent set of tools, including using best practice.
• Assists with the proposal closeout process ensuring that it is complete.
• May lead less complex proposal efforts.
• May perform such other duties as the supervisor may from time to time deem necessary.

Scope of the job role :

Level of work and its importance to the organization :

• Complexity  (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.) : Follows processes and procedures to support the production of compliant, quality proposals. Work involves the application of quality control as well as standard procedures and criteria to the coordination of proposals which are of critical importance to the firm.
• Decision-making  (Supervision received; independent judgment or initiative; consequence of error) : Work is done under the guidance of the supervisor who is generally available for consultation and work direction. Exercises initiative and independent judgment regarding content, wording, completeness, correctness, and appropriateness of proposal contents and graphics materials, making recommendations to supervisor and project manager.
• Work direction given to others  (Titles and number of personnel; type of direction given) : Little supervision of others is involved and gives work direction to creative services staff and marketing assistants involved in proposal production.
• Internal contacts  (Required interaction / relationship with others within the organization) : Interfaces with project managers and marketing staff. Occasionally contacts upper management for required signatures.
• External contacts  (Required interaction / relationship with others outside the organization) : May occasionally contact clients to clarify proposal requirements. As per the pursuits requirement, will interact with sub-consultants.

Minimum Requirements :

Education and experience :

• Years of experience : 4 -13 years (A / E / C industry).
• Bachelors degree in English, Journalism, Marketing or Engineering with 4 to 13 years of experience.
• Without a degree, twelve years of relevant experience, preferably supporting proposals in the Architecture, Construction and Engineering (A / E / C) industry.
• Some knowledge of the engineering industry desirable; can understand the basics and can tell whether text is addressing the solicitation requirements.
• Good communication skills. Good command of English language is a must.
• We highly value candidates who are excited about collaborating during overlapping hours with USA mornings, fostering seamless communication and teamwork across time zones.

Special skills :

• Excellent communication, interpersonal, and organizational skills.
• Strong grammar and spelling abilities.
• Self-starter, multitasker, team player, works well under pressure, and follows through on tasks, keeps the team informed of changes.
• Good attention to detail.
• Shows desire to take on responsibility.
• Computer skills required and proficiency with Microsoft Office Suite. Working knowledge of Adobe InDesign is required and Adobe Illustrator preferred.

Professional registrations :

APMP, Shipley certification preferred.

Competencies :

General Competencies expected of all employees are as follows : Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality and Teamwork. (Note that 'Clients' may be internal managers and staff.)

What We Can Offer You :

• Varied, interesting and meaningful work.
• A hybrid working environment with flexibility and great opportunities.
• Opportunities for training and, as the team grows, career progression or sideways moves.
• An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.

Skills Required

US market, Bidding, Proposal Writing, Bid Management, Proposals