Executive Assistant (Remote-India)

Summary

Overview :

We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives.

The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage.

Please note : We are not actively hiring for this position at the moment. Applications are still welcome, but responses may be delayed.

Key Responsibilities :

Executive Support & Calendar Management

Own the Founder’s calendar : defend focus time, time-block priorities, avoid overload

Manage inbound scheduling and optimise for strategic goals

Review and triage emails; draft responses where appropriate

Follow up with internal / external stakeholders when replies are missing or actions delayed

Proofread important documents and investor communications

Task, Project & Prioritisation Support

Help organise and maintain the Founder’s task backlog

Assist with prioritisation and delegation of tasks

Follow up on meeting action points and ensure progress tracking

Help manage key quarterly company initiatives with light-touch project tracking

Support OKR tracking and reporting

Administrative Operations

Prepare agendas, take meeting minutes, track follow-ups

Assist in the creation and maintenance of SOPs and internal documentation

Manage invoices and set up system integrations (e.g., Xero, GoCardless)

Research tools, draft policies, and assist with process design

Travel & Event Logistics

Coordinate travel, accommodation, and team events

Proactively manage logistics for client visits in multiple cities

Content, Docs, & Communication Support

Prepare agendas, take meeting minutes, track follow-ups

Assist in the creation and maintenance of SOPs and internal documentation

Create and format presentations and internal documents in PowerPoint / Google Slides

Write and schedule LinkedIn content (using existing tone / style guidance)

Assist in preparing investor updates and reports

Conduct research (e.g., market, tools, VCs) and summarise findings

Conduct data analysis using Excel / Sheets

Skills & Competencies :

Must-Have :

High attention to detail (especially with formatting, consistency, grammar)

Proficiency in PowerPoint and Excel

Excellent written communication

Task and time management

Comfortable with technology and fast learning of new tools

Discretion with confidential information

Proactive mindset with initiative to spot and solve problems

Bonus :

Experience using HubSpot, Xero, GoCardless

Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing

Exposure to SaaS

Work Schedule

As the client is UK-based, you will be required to work in UK daytime :

Monday to Friday

14 : 00 - 23 : 00 IST (08 : 30 am - 17 : 30 GMT)

Pay & Benefits - What you’ll get in return :

Annual CTC : 8 to 12 lakhs

Fully remote role