Position Summary : This position is responsible for performing daily accounting functions, maintaining accurate and transparent financial records, and ensuring compliance with organizational and
regulatory standards. This position supports our US client’s financial integrity by reconciling accounts, preparing reports, managing transactions, and assisting in audits and policy compliance.
Key Responsibilities
Financial Recordkeeping :
- Record and categorize all financial transactions accurately using approved
accounting software (e.g., QuickBooks).
Maintain ledgers, journals, and digital records of receipts, invoices, and bankstatements.
Ensure that all documentation aligns with the organization’s policies.Reconciliations and Reporting :
Perform monthly reconciliations of bank accounts, payroll, and other financialrecords.
Submit monthly reconciliation and cash flow reports by the 15th of each month,including findings, discrepancies, and recommendations.
Support quarterly preparation of the following reports : Balance Sheet, Profit andLoss Statement, Budget vs. Actual Report (“Snapshot Page”), Fund Balance Reports
(Designated and Administrative Projects), Recap of Capital and Endowment Activity.
Compliance and Audit Support :
Assist in preparing materials for audits and financial reviews.Ensure adherence to internal controls and organizational procedures.Maintain confidentiality and data security of all financial information.Follow all policies regarding check signing, documentation, and record retention.Collaboration and Communication :
Work in coordination with the President and Board Chair to ensure accuratereporting and oversight.
Communicate discrepancies or policy concerns promptly to both the Board Chairand President.
Support the Board Finance Committee with the requested data and analysis.Willingness to work in multiple time zones as needed.Qualifications :
Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofitor educational environment.
Proficiency in QuickBooks and Microsoft Excel.Strong understanding of GAAP and financial reconciliation practices.Excellent organizational and analytical skills with high attention to detail.Ability to maintain confidentiality and demonstrate sound judgment.Additional Requirements
Participation in regular audits, financial reviews, and compliance meetings.Timely Preparation of donor acknowledgement lettersFamiliarity with applicable laws and payroll regulations.Core Competencies
Accuracy and Attention to DetailIntegrity and ConfidentialityFinancial Compliance AwarenessEffective CommunicationAccountability and Reliability