Administration

ConfidentialPonneri, India

2 days ago

Job description

Key Deliverables

Ensure that meeting are effectively organised and minuted
Maintenance of effective records and administration
Communication and correspondence

Key relationships

Internal to organization : Employees

External to organization : Government agencies, travel agencies, customer, vendor

Responsibilities

Prime Responsibilities :

Secretarial tasks like word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings and appointments and organizing travel for staff.

Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc. to produce correspondence and documents and maintain presentations, records, spread sheets and databases;

Devising and maintaining office systems

Booking rooms and conference facilities

Using content management systems to maintain and update websites and internal databases

Attending meetings, taking minutes and keeping notes

Managing and maintaining budgets, as well as invoicing

Ordering and maintaining stationery and equipment

Sorting and distributing incoming post and organizing and sending outgoing post

Organizing and storing paperwork, documents and computer-based information

Shared Cross-functionally

Liaising with staff in other departments and with external contacts

Liaising with colleagues and external contacts to book travel and accommodation

Photocopying and printing various documents, sometimes on behalf of other colleagues

Key competencies – Functional

Need to have

Experience in managing diaries

Short-hand and / or stenography

Draft letters and presentations independently

Experience of maintaining filing systems

Handle arrangements for appointments, meetings, travel and logistics

Skills Required

content management systems , Outlook, Powerpoint, Access, Excel, Microsoft Word, Stenography

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Administration • Ponneri, India