Executive Assistant
Konectaaurangabad, maharashtra, in23 days ago
Job descriptionServe as the primary liaison between the ESM Head and country leads, senior management, clients, and global teams. Facilitate clear, timely, and professional communication across the entire ESM cluster, ensuring cultural and operational nuances are respected. Organize and coordinate regional leadership meetings, virtual town halls, and client reviews, handling logistics, agendas, and minutes. Schedule and manage critical virtual and in-person meetings, ensuring all participants across different regions are aligned. Prepare pre-meeting briefs, agendas, and necessary documentation to ensure the ESM Head is well-prepared. Track action items and follow up with stakeholders to ensure accountability and progress. Project & Ad-hoc Support : Provide dedicated support for regional projects, including tracking deliverables, and preparing status updates. Handle confidential business information, strategy, and personnel with absolute discretion. Demonstrate flexibility to provide ad-hoc support during weekends for urgent, business-critical matters. A minimum of 7 years of experience as an Executive Assistant, with a proven track record in a multinational corporation (MNC) . Demonstrated flexibility to work a schedule that overlaps reasonably with US, UK, and India business hours (e.g., a shifted schedule in India to cover late afternoons in the US or early mornings in the UK). Impeccable and sophisticated command of the English language – both written and verbal. This is non-negotiable for effective communication across the ESM cluster. Direct experience supporting C-level or senior regional leadership (e.g., VP, Head of Region, Managing Director). High proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, Word) and collaboration tools like Google Meet, Microsoft Teams, Zoom, and SharePoint. Prior experience in a global, matrixed organization, preferably within the BPO, IT, or consulting sectors. Exposure to or understanding of the business cultures in the US, UK, India, and / or South Africa. A proactive, self-starter attitude with the ability to anticipate needs and operate independently in a high-pressure environment. Cultural Sensitivity : Ability to interact effectively with a diverse group of people from different cultural backgrounds. Proactive & Anticipatory : Thinks two steps ahead, identifies potential challenges, and prepares solutions in advance. Resilient & Adaptable : Maintains composure and effectiveness in a dynamic, fast-changing environment. Utmost Discretion : Handles highly sensitive information with the highest degree of integrity and confidentiality. Exceptional Organizer : Possesses superior time management and organizational skills with meticulous attention to detail. This role is central to a global team and requires a significant and consistent overlap with core business hours across the ESM regions, which will involve early morning or late evening work. Must be available for ad-hoc weekend calls to address urgent business needs, with reasonable notice provided where possible.
Position Summary :
We are seeking a highly experienced and dynamic Executive Assistant to provide dedicated support to the Head of our English-Speaking Markets (ESM) cluster, which includes the US, UK, India, and South Africa. This role is critical to ensuring seamless operations and communication across these diverse and strategic regions.
The ideal candidate will be a strategic partner, adept at managing complexity and thriving in a multinational, fast-paced environment. With over 7 years of experience as an EA in an MNC, you will possess impeccable English skills and the flexibility to coordinate across multiple time zones, acting as a force multiplier for the ESM leadership.
Key Responsibilities :
- Executive & Administrative Support :
- Provide comprehensive, sophisticated calendar management for the ESM Head, balancing priorities across the US, UK, India, and South Africa time zones. Comfortable working US hours and attending occasional weekend calls.
- Act as a gatekeeper and strategic partner, managing communications and ensuring the executive's focus remains on high-priority initiatives.
- Coordinate complex international travel arrangements, including multi-city itineraries, visas, and accommodations.
- Prepare and proofread high-quality correspondence, presentations, reports, and communications on behalf of the ESM Head.
Cross-Regional Coordination & Communication :
Meeting & Event Management :
Mandatory Qualifications & Experience :
Preferred Qualifications :
Personal Attributes :
Work Conditions :
Create a job alert for this search
Executive Assistant • aurangabad, maharashtra, in
Related jobs
- Promoted
Executive Assistant
Talent Corner HR Services Pvt Ltdaurangabad, maharashtra, in Executive Assistant to Director.We are seeking a highly organized and proactive.Director in day-to-day activities.This role is ideal for someone with excellent English communication skills, prior e...Show moreLast updated: 4 days ago
- Promoted
Executive Assistant to Global CEO
C Ahead DigitalMaharashtra, India Executive Assistant to Global CEO.C Ahead Technologies is seeking a highly organized, proactive, and professional Executive Assistant to support the Global CEO.
This role demands a dynamic individua...Show moreLast updated: 3 days ago
- Promoted
Executive Assistant
Linc LimitedMaharashtra, India The Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.
Access to confidential information, requiring absolute discretio...Show moreLast updated: 3 days ago
- Promoted
- New!
Executive Assistant
JSAMaharashtra, India We are seeking a highly organized and proactive.The role requires strong multitasking abilities, attention to detail, and the capacity to maintain confidentiality while ensuring smooth day-to-day o...Show moreLast updated: 12 hours ago
- Promoted
Executive
Abridge Entertainment VenturesMaharashtra, India Abridge Entertainment Ventures is a boutique agency providing end-to-end talent and content-driven marketing solutions for brands.
Our services range from influencer engagements to content creation,...Show moreLast updated: 3 days ago
- Promoted
Executive Assistant
ConfidentialAurangabad, India At Siemens Energy, we energize society while tackling climate change.Technology drives us, but it's our people who make the difference—innovating, collaborating, and shaping tomorrow's energy syste...Show moreLast updated: 8 days ago
- Promoted
Executive Assistant To The Board Of Directors
DRIP HERO IRRIGATION SYSTEMS PVT LTD, Maharashtra, Indiamaharashtra, maharashtra, in DripHero is a fast-growing agritech company delivering innovative drip & sprinkler irrigation solutions across India.We empower farmers with advanced, efficient, and smart irrigation technology.Joi...Show moreLast updated: 1 day ago
- Promoted
Executive Administrator / HR
My Care Internationalaurangabad, India My Care International is a dynamic and innovative company dedicated to (brief description of company mission / goals).We pride ourselves on our commitment to excellence and our ability to adapt to th...Show moreLast updated: 4 days ago
- Promoted
Executive - Consumer Technical Insights
FoxtaleMaharashtra, India Foxtale is a fast-growing e-commerce company committed to delivering high-quality products and seamless customer experiences.
We are seeking a dynamic and strategic individual to join our Consumer T...Show moreLast updated: 12 days ago
- Promoted
Senior Executive Assistant to the CEO
Measured Moves Pvt Ltdaurangabad, maharashtra, in Senior Executive Assistant to the CEO.As the organisation grows, the Executive Office is focused on creating structure around an ambitious, high-velocity founder.
CEO’s priorities, investor relation...Show moreLast updated: 1 day ago
- Promoted
Senior Executive Assistant To The Ceo
Measured Moves Pvt LtdAurangabad, Republic Of India, IN Senior Executive Assistant to the CEO.As the organisation grows, the Executive Office is focused on creating structure around an ambitious, high-velocity founder.
CEO’s priorities, investor relation...Show moreLast updated: 1 day ago
- Promoted
Personal Assistant / Executive Assistant to CEO
Anand Rathi Global Finance LimitedMaharashtra, India Manage and maintain executive calendar, appointments, and travel arrangements.Prepare correspondence, reports, presentations, and other documents.
Handle incoming and outgoing communications (emails...Show moreLast updated: 3 days ago
- Promoted
Executive Assistant
Siemens Energyaurangabad, maharashtra, in At Siemens Energy, we energize society while tackling climate change.Technology drives us, but it’s our people who make the difference—innovating, collaborating, and shaping tomorrow’s energy syste...Show moreLast updated: 25 days ago
- Promoted
Culinary Support Executive
Mummas Cake by Mahekaurangabad, maharashtra, in Culinary Support Executive (Pune).We're seeking a Culinary Support Executive to provide expert guidance and answer recipe queries for our online baking and cooking students.If you have a strong bac...Show moreLast updated: 4 days ago
- Promoted
Executive Assistant to Founders
Raise Financial ServicesMaharashtra, India Raise is built on this core philosophy - we bring exceptionally great products, awesome user experience and best in class customer service to our users.
We have started with our first step by launch...Show moreLast updated: 3 days ago
- Promoted
Assistant / Executive Assistant To Ceo
KonectaAurangabad, Republic Of India, IN About Siemens Energy At Siemens Energy, we energize society while tackling climate change.Technology drives us, but it’s our people who make the difference—innovating, collaborating, and shaping to...Show moreLast updated: 1 day ago
- Promoted
Executive Assistant
QuantiphiMaharashtra, India Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.
Manage travel arrangements for the Business Unit Head (including but not ...Show moreLast updated: 3 days ago
- Promoted
Executive Assistant
Purple Corp.Maharashtra, India Executive Assistant to Director.To provide high-level executive, administrative, and operational support to the Director by managing schedules, communications, confidential information, and coordin...Show moreLast updated: 3 days ago