Administration Executive

Major Deliverables

• Manage office supplies, printing stocks and place orders after negotiations,
• Arrange travel and accommodations - book and / or coordinate the travel tickets – Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
• Coordinate and find out vendors (Food, vehicle, projector etc.) in different parts of the country to support program needs
• Negotiate the best rates for the organization, ensuring quality services as well.
• Organize a filing system for important and confidential company documents
• Be available to answer queries by employees on travel updates as well.
• Need to be available for the last-minute bookings – at times on weekends
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Supervise, monitor and guide the junior staff
• Support other team for day-to-day requirements
• Ensure venue / hall bookings in advance for quarterly / annual reviews, events such as picnic, annual day, outstation conferences etc.
• Any other office and admin related work given from time to time.

Job Challenge

Specialized job competencies

Multitasking

Proactive approach

Problem solving attitude

Negotiation skills

Educational Qualification

Bachelor’s degree with 5 to 6 years of relevant field preferred

Desired Experience

Proven experience as an Administrative Executive, travel desk, or similar role

Proficient in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent organizational and multitasking abilities

Negotiation skills

A keen eye for detail

Strong communication skills, both written and verbal

Integrity and professionalism

Location

Goregaon East - Mumbai

Salary range

30000 / - Per month or above (Based on experience) + 5000 Travel Reimbursement+ 2000 Therapeutic Reimbursement + 5000 Annual Training Reimbursement