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Sr. Associate - Fund Administration

Quess Corp LimitedMumbai, India

2 days ago

Job description

Hello,

Greeting from Quess Corp!!

Hope you are doing well

we have job opportunity with one of our client

Designation_ Sr. Associate

Location – Mumbai

Experience – 5yrs

Qualification – CA / MBA / M.com / B. Com

Skill - Reconciliation background / Accounting / NAV preparation – (Hedge fund and Private equity or mutual fund ) Basic accounting- General entries.

Job Description -

As Associate Accountant, you will be responsible for such duties and responsibilities that are

normally associated with your position, which include, but are not limited to the activities

enumerated below :

➢ Middle and Back Office Functions :

Gathers all information required (i.e. external statements, i.e., prime broker reports

and custodian statements, supporting documents for recurring expenses including

legal fees, audit fee, admin fees, tax fees, director’s fee, etc.);

For Geneva clients, performs pricing of funds’ investments using prices from external

sources;

Uploads daily trade transactions from the prime broker’s FTP sites or trade blotter

including the daily dividends, interest, corporate actions, and cash activities and

record them in the organization’s portfolio accounting;

Prepares daily equity reconciliation for each fund and if required by the engagement,

also prepares position and cash reconciliation. Investigates any trade breaks and

reconciling items on the reconciliation;

Based on downloaded reports and other calculations, prepares and / or updates the

financial reports (trial balance, income statement, balance sheet, statement of

changes in capital accounts, investors’ monthly and YTD allocations, capital letters,

summary of expenses, schedule of management fees, etc.);

Ensures that the monthly partners’ allocation is allocating the correct profit and loss

based on the straight capital ratios or commitment ratios, whichever is the case maybe;

Ensures that management fees and performance fees are allocating according to the

limited partnership agreements;

Ensures that all expenses are accrued and all income and expense items are

recognized in the appropriate tabs in the allocation file;

Ensures that all income and expenses are classified in the right income and expense

character for income tax purposes;

Ensures the correctness of the monthly, quarterly and year to date gross and net

returns for each limited partners;

Ensures that all working papers are appropriately labeled and with proper notations

and / or cell comments;

Prepares the reporting package for next level review;

Prepares all accounting related entries for Geneva clients, ensuring that all

transactions have appropriate support;

Monitors client mailboxes / distribution lists and saves all necessary emails and

supports on a timely manner;

Prepares ad hoc requests received from client, including but not limited to,

distributions, drawdowns, etc.;

Prepares wire entries in the treasury portal for engagements with Cash Control

services;

Performs peer review of Investor statements, as needed.

➢ Assists in coordinating annual audits of clients’ financial statements

Prepares working papers in a way that ensures that all audit requirements are handy

for the auditors;

Prepares year-end schedules for independent auditors including cost roll forward,

cash reconciliation, statement of cash flows, and financial highlights and other working

papers supporting the balances and disclosures in the financial statements;

Prepares each fund’s financial statements and works closely with the respective fund’s

auditors for note disclosures;

Prepares and submits draft financial statements on a timely basis for next level review;

Organizes own work, setting priorities and meeting critical deadlines.

Process & Tech Related Functions :

Assists the Process and Technology (“P&T”) Seniors and Managers in the resolution of

issues raised by the Client Service team with regards to software and systems used

(Geneva, GWI,H2 apps, Hexaview, etc);

Assists the P&T Seniors and Managers in process automation projects and migration of

selected funds to Geneva, GWI, H2 apps, Hexaview, and other systems. Conducts

training to different teams with regards to the use of these systems;

Assists the P&T Seniors and Managers in testing customization and improvements to

software and systems used. May also take part in evaluating prospective systems to

improve our daily work;

Provides support to the P&T Seniors and Managers in monitoring improvements and

ensures that the software and systems used are well-maintained and up to date;

Coordinates with different teams within the firm on fund admin process improvements

and automation requirements.

In addition to the above functions, employee may also be expected, from time to time, to assist in

other non-operations work, as the need arises, and as determined by the Senior Associate,

Associate Director or Director supervising them.

Job Specifications :

➢ Graduate of BS in Accountancy course;

➢ Preferably a Certified Public Accountant (CPA) or Chartered Accountant (CA);

➢ Preferably with at least 1 year of experience in financial accounting or equivalent;

➢ A team player; must be able to work individually and as part of a team;

➢ Has a good business understanding of financial concepts and procedures;

➢ Analytical and very detail-oriented;

➢ Flexibility to expand work hours as necessary and support business needs

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Sr Associate • Mumbai, India