Vendor Contracts Manager

We are seeking a highly organized and proactive Vendor Contracts Manager to join our Climate Ops team. This role is responsible for managing and tracking third-party engagements throughout the contracting lifecycle, from contract development to invoicing, ensuring compliance with legal and finance standards, and keeping all stakeholders informed and aligned. The ideal candidate will be a self-starter with strong communication skills, capable of navigating complex corporate processes and driving engagements forward in a timely manner.

Key Responsibilities

Review and address all emails and messages at the start of the day to identify updates and action items for 1–5 third-party engagements.

Document the progress of each engagement, including next steps, responsible parties, and follow-up timelines.

Provide insight and guidance to Climate Ops team members on appropriate next steps and facilitate their execution.

Collaborate with internal teams, loop in the correct stakeholders, and chase down answers to contracting-related questions.

Ensure that all contracts adhere to standard legal and finance terms.

Act as the liaison between Google Legal and suppliers for contract-related matters.

Utilize internal systems to :

Assess risk and ensure compliance

Request legal assistance

Create purchase requests and orders

Generate NDAs

Track the status of purchase requests, purchase orders, and invoices, and follow up to ensure timely processing and supplier payment.

Respond promptly to ad-hoc requests and questions.

Monitor ongoing and new engagements throughout the day to ensure they move forward efficiently.

Required Skills & Qualifications

Excellent organizational and task management skills : ability to track multiple engagements simultaneously and ensure timely follow-ups.

Strong ability to navigate complex corporate processes and work across multiple systems and teams.

Exceptional communication and interpersonal skills : able to collaborate effectively with cross-functional stakeholders.

Problem-solving mindset : capable of not only answering direct questions but also identifying potential issues and proposing solutions.

Self-starter attitude : able to independently recognize needs, anticipate potential challenges, and take proactive action.

Ability to remember and explain long, detailed processes to others in a clear and concise manner.