Recruitment Coordinator

Our client is seeking a highly organized, detail-oriented, and proactive Recruiting Coordinator to join their Recruiting Operations team. As a Recruiting Coordinator, you will play a vital role in ensuring a stellar candidate experience, directly contributing to the success of our hiring efforts in Bengaluru and beyond. This is an excellent opportunity for a motivated individual to gain valuable experience in a fast-paced and dynamic global recruiting environment.

Job Duties and Responsibilities :

Manage and coordinate candidate interviews (phone, virtual, and in-person) across multiple time zones and calendars.

Serve as a primary point of contact for candidates, ensuring a positive and professional experience throughout the recruitment process.

Coordinate logistics for onsite interviews, including but not limited to interview room booking, visitor access, and ensuring a welcoming environment.

Partner closely with recruiters, hiring managers, and interview panel members to ensure a seamless onsite experience.

Identify opportunities for improving candidate experience, operational logistics and scheduling efficiency in our systems (Greenhouse, ServiceNow and GoodTime).

Prepare offer letters and other recruitment-related documentation.

Ensure data parity in hiring systems and audit job and offer details.

Provide proactive support to the recruiting team to ensure efficiency and effectiveness.

Required Skills :

1-3 years of recruiting coordination experience in a fast-paced environment

Heavy scheduling and calendaring (minimum 1 year)

Ability to self-direct and work without immediate supervision

Ability to handle confidential information and escalate issues when appropriate

Ability to take ownership of projects and be proactive about suggestions to improve process

Excellent verbal and written communication skills and familiarity with communication tools such as Slack

Prior experience working with an ATS (preferably Greenhouse) and scheduling automation tools such as GoodTime

Ability to interface with all levels of the organization and with external candidates

Ability to drive projects with a sense of accountability and sound judgment

A positive attitude and team-player mentality