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Executive Assistant to CEO

Executive Assistant to CEO

BYSTNew Delhi, DL, in
28 days ago
Job type
  • Quick Apply
Job description

Job Description

EA to CEO :   Job Description

Bharatiya Yuva Shakti Trust (BYST) is a non-profit that primarily assists disadvantaged Indian youth to develop business ideas into viable enterprises under the guidance of a mentor, the main idea being

assisting job seekers become job creators . The programs include supporting young underprivileged entrepreneurs by supplementing financing of up to Rs. 50,00,000 with training, support, monitoring, mentoring and networking. The young entrepreneurs are nurtured till they reach a level where not only are they self-sufficient, but they in turn make a valuable contribution to society through creating wealth and employment.

Role : Executive assistant to the CEO plays a crucial role in supporting the CEO in the day-to-day activities and ensuring the smooth operation of the executive office. He / she is responsible for handling a wide range of administrative and executive support tasks, acting as the primary point of contact for internal and external stakeholders, and managing the CEO's calendar and meetings.

Key Responsibilities :

  • Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
  • Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communication.
  • Coordinate and facilitate smooth communication between the CEO and various departments within the organization.
  • Prepare and organize materials for meetings, including agendas, presentations, and other relevant documents.
  • Handle travel arrangements, itineraries, and logistics for the managing director's business trips.
  • Conduct research and prepare reports or presentations as required.
  • Manage special projects and initiatives as directed by the CEO.
  • Ensure confidentiality of sensitive information and exercise discretion in all interactions.
  • Manage and prioritize the CEO's tasks and deadlines, ensuring they are executed effectively and efficiently.
  • Assist in the coordination and execution of BYST events, board meetings, and other high-level gatherings.
  • Handle personal tasks and errands for the CEO as and when required.
  • Collaborate with other executive assistants and administrative staff to ensure seamless operations.

Desired candidate’s profile :

  • Any Graduate / Post Graduate with excellent communication skills with high level of proficiency in computer. He / she should be able to perform under pressure and flexible with work timings.
  • Experience : 1 to 3 years (preferred) in the similar role.
  • Age Group : Above 30 Years and Below 35 years
  • Sex : Male / Female
  • Proven experience as an executive or personal assistant at a senior management level.
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Ability to prioritize and manage multiple tasks simultaneously.
  • Strong problem-solving skills and ability to exercise sound judgment.
  • High level of discretion and ability to handle confidential information with sensitivity.
  • Proficiency in calendar management and scheduling software.
  • Ability to adapt to a fast-paced and dynamic work environment.
  • Keen attention to detail and accuracy in all aspects of work.
  • Expertise in using MS Office suite and other relevant software applications.
  • Previous experience in handling travel arrangements and itineraries is a plus.
  • Knowledge of business etiquette and protocol is highly desirable.
  • Ability to work independently and as part of a team with a positive and proactive approach.
  • Flexibility in working hours to accommodate the CEO’s schedule and urgent requests.

    • Personal Attributes

  • The incumbent must maintain strict confidentiality in performing the duties of CEO.
  • The incumbent must also demonstrate the following personal attributes :

    • o    be honest and trustworthy be respectful

    o    possess cultural awareness and sensitivity be flexible

    o    demonstrate sound work ethics

    Requirements

    Good Communication ( verbal & written ) Good command over regional / vernacular language Good Interpersonal & Co-ordination skill Proficient knowledge in MS Office Application software Ability to make public presentations effectively Professional ethical standards to deliver

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