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Founders Office - Trainee

Founders Office - Trainee

Howl & Mane Productionsamravati, India
6 days ago
Job description

Founders Office Trainee (Onsite)

Company : Howl & Mane Productions Pvt. Ltd.

Brand : PROWESS

Location : Gurugram, India (Onsite)

Program Duration : 6 months (Management Trainee Program)

Work Hours : 10 : 00 a.m. – 7 : 30 p.m. (Mon–Sat)

Stipend : ₹15,000 / month + performance-based incentive

Post-Program : Confirmed placement offer with a significant hike based on performance score and analytics

Company Overview

Howl & Mane Productions Pvt. Ltd. is a parent organisation to PROWESS, a multidisciplinary creative house delivering end-to-end brand building : strategy, branding & rebranding, packaging, product and fashion design, marketing communications, market research across categories and beyond. We function as a collective of ventures united by creative prowess, cultural storytelling, and strategic innovation, building brands into enduring businesses and legacies.

The Founders’ Office serves as the operating nucleus, driving cross-functional alignment, disciplined execution, client excellence, and growth readiness.

Position Summary

The Founders’ Office Trainee acts as an operational extension of the Founders , reinforcing cadence, clarity, and closure across teams. The role demands precision, ownership, and speed, ideal for high-potential talent that thrives in a dynamic, founder-led environment and wants end-to-end exposure to how a creative firm runs and scales.

Key Responsibilities

1) Founder & Leadership Support

  • Orchestrate daily schedules, reviews, and deliverables for the Founders.
  • Draft briefs / agendas, capture decisions and action items, and enforce follow-through.
  • Maintain structured leadership cadences (weekly / bi-weekly reviews, OKRs, dashboards).
  • Serve as the communication bridge between Founders and internal / external stakeholders.
  • Implement and track SOPs issued by the Founders; audit compliance and report exceptions.

2) Task & Project Management

  • Govern company-wide tasking on Notion (dashboards, dependencies, SLAs, deadlines).
  • Align inputs across Design, Strategy, Client Servicing, and Operations to ensure project timelines are accurate.
  • Surface risks, drive mitigations, and ensure on-time delivery with accountable owners.
  • Publish weekly program reports : status, variances, blockers, and recovery plans.

    • 3) Client Coordination & Support

  • Act as secondary POC for routine updates, revisions, and documentation.
  • Prepare proposals, MoMs, reports, roadmaps, and structured communications.
  • Conduct competitor / category research to inform strategy and creative decisions.
  • Ensure expectation management and documentation hygiene across client threads.

    • 4) Financial & Administrative Coordination

  • Liaise with Finance to track invoices, collections, and variance logs for active projects.
  • Maintain payment trackers and issue disciplined follow-ups according to the established cadence.
  • Uphold confidentiality, access hygiene, and record integrity.

    • 5) Hiring, Freelancers & Vendor Management

  • Source, evaluate, and coordinate freelancers / vendors aligned to scope and timelines.
  • Maintain a vetted roster with capability tags, rate cards, NDAs, and performance history.
  • Track deliverables vs SOW; escalate deviations early.

    • 6) Sales & Growth Enablement

  • Support creation of scopes, proposals, credential decks, and BD collateral.
  • Maintain pipeline trackers; coordinate outreach, follow-ups, and review notes.
  • Research partnerships / collaborations aligned with strategic priorities and category focus.

    • 7) Leadership Communications & LinkedIn

  • Manage the Founders’ LinkedIn calendar : drafting, scheduling, hygiene, and analytics.
  • Align messaging with PROWESS positioning; recommend optimisation based on performance data.

    • 8) Systems, Documentation & Notion Administration

  • Own Notion information architecture; standardise templates, fields, and permissions.
  • Enforce documentation discipline (SOWs, trackers, timelines, R&Rs, retros).
  • Onboard new teammates to systems and operating rituals.

    • 9) Cross-Departmental Coordination

  • Drive structured updates across Design, Strategy, Marketing, Sales, and Finance.
  • Publish weekly roll-ups on progress, risks, decisions, and upcoming milestones.
  • Reinforce meeting hygiene (objective, agenda, owner, outcome, next steps).

    • Desired Skills & Qualities

  • Operating rigour :  Planning, prioritisation, attention to detail; bias for action and closure.
  • Communication : Clear written and verbal ability; stakeholder maturity and follow-through.
  • Tools : Proficiency with Notion and Google Workspace (Docs, Sheets, Drive).
  • Problem-solving : Analytical, resourceful, calm under time pressure.
  • Ownership : Process-oriented, disciplined, and accountable to SOPs and metrics.
  • Discretion : High integrity and confidentiality with sensitive information.
  • Drive : Demonstrated interest in branding, design, and marketing ecosystems.

    • Education & Experience

  • Bachelor’s degree in Business, Management, Communications, or a related discipline.
  • Prior internships in operations / coordination / startups are preferred;  high-potential fresh graduates are also welcome .

    • Program Benefits (Learning Outcomes)

  • Cross-functional exposure : Strategy, design ops, client servicing, finance coordination, and BD.
  • Real-time brand building : Visibility from discovery to delivery to growth.
  • Operating excellence : Cadence, governance, SOPs, documentation, and performance tracking.
  • Leadership proximity : Direct mentorship and alignment with Founders’ priorities.
  • High-pressure readiness : Structured response frameworks for urgent, dynamic scenarios.
  • Career acceleration : Clear path to core operating roles in a scaling creative firm.

    • Growth Path

  • 6-month traineeship with evaluation on KPIs (timeliness, quality, ownership, SOP adherence, initiative).
  • Confirmed placement as Founders’ Office Associate / Operations Executive on successful completion, with a significant hike tied to performance analytics and role readiness.
  • Progression aligned to delivery excellence, systems thinking, and leadership readiness.

    • Application (Mandatory Format Compliance)

  • Apply only via LinkedIn on this job post.
  • Upload your CV to LinkedIn with the file name formatted exactly as follows (applications not following this will be rejected) :
  • FULL NAME, RESUME, FOUNDER'S OFFICE INTERN
  • FULL NAME must be your complete legal name in CAPITAL LETTERS .
  • Example : AARAV SHARMA - RESUME - FOUNDER'S OFFICE INTERN
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    Trainee • amravati, India

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