Accounts Payable Assistant

Job Title : Accounts Payable Executive

Reports To : Payment Head / Asst. Manager / Accounts Manager

Job Location : Thane HO

Key Responsibilities

1. Invoice Processing ( Centre wise)

Review and verify invoices for accuracy, appropriate documentation, and approval

prior to payment.

Ensure proper coding of invoices to appropriate expense accounts.

Scrutiny of invoices, rendered services, received stock verification before payment.

Process invoices through the accounting software / system in a timely manner.

2. Payments Management( Centre wise)

Prepare and process electronic transfers, checks, and other forms of payment to

vendors.

Filing of paid approvals, records and vouchers.

Monitor payment schedules to ensure timely payments and avoid late fees.

Communicate with vendors regarding payment inquiries and resolve discrepancies.

3. Reconciliation( Centre wise)

Perform daily / monthly reconciliation of accounts payable balances.

Reconcile vendor statements, identify discrepancies, and take corrective actions.

Assist in daily closing / month-end and year-end closing processes.

4. Compliance and Reporting( Centre wise)

Ensure compliance with tax regulations, such as TDS, GST (if applicable), and other

statutory requirements.

Maintain accurate records of all accounts payable transactions.

Prepare accounts payable reports for management review.

5. Internal Coordination( Centre wise)

Collaborate with procurement, operations, and finance teams to streamline payment

processes.

Address internal stakeholder queries related to invoices and payments.

6. Process Improvement( Centre wise)

Identify opportunities for process improvements in accounts payable workflows.

Assist in the implementation of automation tools and software upgrades for

efficiency.

7. Bank Activities( Centre wise)

Online banking activities, cheque preparation, statement download, balance

verifications, visiting to bank whenever needed.

Skills and Competencies

Strong knowledge of accounting principles and accounts payable processes.

Proficiency in accounting software (Tally) and MS Office (Excel).

Excellent attention to detail and organizational skills.

Strong analytical and problem-solving skills.

Effective communication and interpersonal skills for vendor and stakeholder

interactions.

Ability to work under pressure and meet deadlines.

Qualifications and Experience

Educational Background :

Bachelor’s degree in Accounting, Finance, or a related field (preferred).,B.Com, BBA,

Higher qualification preferred

Professional Experience :

1–5 years of experience in accounts payable or related finance roles. Higher

experience preferred

Key Performance Indicators (KPIs)

Accuracy of invoice processing and payment records.

Timeliness in payment processing and reconciliation.

Reduction in vendor disputes and payment delays.

Compliance with financial policies and statutory regulations.