Talent.com
Office Administrator

Office Administrator

Grass ValleyNew Delhi, IN
30+ days ago
Job type
  • Quick Apply
Job description

Role Summary We are looking for a highly organized and resourceful Office Administrator to oversee daily business operations and ensure an efficient, well-supported workplace.

This role requires strong attention to detail, the ability to manage multiple priorities, and a proactive mindset to streamline processes, support employees, and maintain compliance across administrative functions.

Key Responsibilities - Manage office operations including procurement of supplies, consumables, and equipment, ensuring uninterrupted business functions.

  • Oversee facilities and building services, including housekeeping, repairs, and maintenance, in coordination with property management.
  • Administer contracts, leases, and vendor relationships, including renewals, compliance documentation, and cost optimization.
  • Provide end-to-end employee support including travel bookings, transportation, hospitality arrangements, ID / access management, and event logistics.
  • Oversee IT and communication assets (laptops, mobile devices, SIM cards, data cards, Wi-Fi) including vendor coordination, procurement, and inventory tracking.
  • Maintain accurate records of office assets, vendor invoices, and insurance policies; ensure timely renewals and claim processing.
  • Prepare and monitor administrative budgets, process expenses, and manage payments through corporate finance systems.
  • Partner with HR to support onboarding, offboarding, and benefits administration (health insurance, GPA, employee claims).
  • Develop and deliver regular administrative reports and dashboards for management.
  • Continuously identify and implement improvements to enhance efficiency, reduce costs, and digitize workflows.

Administration & Office Activities - Coordinate with transportation providers for employee and guest travel.

  • Organize employee celebrations and guest hospitality, including catering and event arrangements.
  • Arrange printing of branded office materials such as business cards, envelopes, and signage.
  • Manage recurring orders for water, pantry supplies, and consumables for refreshment stations.
  • Oversee lease agreements, office maintenance contracts, and related renewals.
  • Arrange mobile and internet services (SIM cards, international roaming, Wi-Fi data cards) as needed.
  • Manage hotel reservations and event logistics for staff and guests during business travel and exhibitions.
  • Coordinate procurement and lifecycle management of IT assets (e.g., laptops, iPhones), ensuring timely setup, repairs, and vendor payments.
  • Serve as the point of contact for network and IT service providers to resolve issues promptly.
  • Liaise with HR and insurance brokers to manage employee health insurance and benefits.

    • Key Result Areas (KRA) - Maintain uninterrupted availability of critical office supplies and services.

  • Ensure 100% compliance on lease agreements, vendor contracts, and statutory renewals.
  • Deliver accurate budget reports within defined variance thresholds (
  • Provide seamless employee support across travel, onboarding, and claims within established SLAs.
  • Maintain high employee and guest satisfaction with administrative support and workplace environment.

    • Qualifications & Skills - Strong organizational and multitasking skills with a focus on attention to detail.

  • Proficiency in Microsoft Office and Google Workspace; familiarity with ERP or procurement portals is a plus.
  • Excellent communication, vendor management, and negotiation skills.
  • Ability to work independently while maintaining confidentiality and professionalism.

    • Powered by JazzHR

    Create a job alert for this search

    Office Administrator • New Delhi, IN