Admin Executive

Job Description

Office Management :

Overseeing the overall functioning of the office, including managing office supplies, ensuring the cleanliness and organization of the workspace, and coordinating maintenance services.

Communication & Correspondence :

Acting as a primary point of contact, managing incoming and outgoing calls, emails, and other correspondence to ensure efficient communication flow.

Scheduling & Coordination :

Arranging and coordinating meetings, appointments, and travel arrangements for executives and team members, as well as managing their calendars.

Record Keeping & Data Management :

Organizing and maintaining both physical and electronic files, records, and databases, ensuring accuracy and confidentiality.

Vendor & Facility Management :

Liaising with external vendors and suppliers, negotiating for advantageous deals on office supplies, and ensuring office facilities and equipment are in good working order.

Meeting Support :

Preparing presentations, reports, and other documentation for meetings, and handling logistics such as booking rooms and arranging refreshments.

Team & Departmental Support :

Providing administrative support to various departments, facilitating communication between teams, and assisting with tasks like data entry and project follow-ups.

Compliance :

Ensuring administrative processes adhere to company policies and relevant legal regulations.

Requirements

Organizational Skills :

Strong ability to manage multiple tasks, prioritize effectively, and maintain organized records.

Communication Skills :

Excellent verbal and written communication skills for interacting with internal and external stakeholders.

Attention to Detail :

A meticulous approach to tasks to ensure accuracy in documentation and record-keeping.

Technical Proficiency :

Competence with office software, including word processing, spreadsheet, and presentation programs.

Interpersonal Skills :

Ability to work collaboratively with teams and support staff.

PREFERABLY FROM COMMERCE BACKGROUND

Requirements

Admin