EA-Logistics-Surat-Upto 35k ctc

Job Title : EA to Founders / Directors Office

Experience Required : 3-6 Years (Similar role)

Education : Graduate (Business Administration / Management / Operations)

Budget : 35K CTC / Month

Age : 28-38 Years

Key Roles & Responsibilities :

1. Executive Support & Coordination

Manage the Founders daily calendar schedule meetings and coordinate appointments efficiently.

Handle emails calls and correspondence on behalf of the Founder with discretion and accuracy.

Prepare meeting agendas presentations and reports for internal and external meetings.

Record and circulate minutes of meetings ensuring follow-ups and action points are completed on time.

Coordinate travel arrangements logistics and itineraries for business trips and events.

Handle the travel desk and perform other required administrative activities.

2. Strategic & Operational Support

Work closely with cross-functional teams (Operations HR Finance Fleet and Legal) to track strategic projects and ensure timely completion.

Assist in monitoring company performance metrics and preparing business reviews or dashboards for management.

Support the Founder in decision-making by conducting market research data compilation and business analysis as required.

Maintain documentation of business plans reports and confidential company records.

3. Communication & Liaison

Act as the single point of contact between the Founders Office and all internal departments.

Liaise professionally with clients partners vendors and other stakeholders on behalf of the Founder.

Draft review and manage professional communications letters and proposals.

4. Confidentiality & Governance

Maintain absolute confidentiality of sensitive business financial and personal information.

Ensure that all activities and documentation comply with company policies and legal requirements.

Handle confidential HR and operational documents with utmost care and professionalism.

5. Project Management

Track and report progress of key initiatives driven by the Founders Office.

Identify gaps dependencies and areas of improvement and proactively suggest actionable solutions.

Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications & Experience :

Education : Bachelors Degree in Business Administration Management or related field.

Experience : 3-6 years of experience as an Executive Assistant EA to Founders / CEOs or in a similar strategic coordination role.

Technical Skills : Proficiency in MS Office Suite (Excel PowerPoint Word) Google Workspace and project management tools (e.g. Asana Trello Notion) is a plus.

Language Skills : Excellent written and verbal communication skills in Gujarati English and Hindi.

Core Abilities : Strong organizational time management and multitasking abilities.

Professional Traits : High emotional intelligence professionalism and discretion in handling confidential information.

Advantage : Background in logistics EV startup or operations-driven companies will be an added advantage.

Key Competencies :

Strategic thinking and problem-solving attitude.

Strong interpersonal and stakeholder management skills.

Should be obedient resilient self-motivated aggressive goal & target oriented logical thinker.

Proactive resourceful and adaptable under pressure.

Integrity reliability and trustworthiness.

Willingness to work flexible hours and travel when required.

Required Skills :

EAMS Officecalendar managmentEmail

Key Skills

English,Food Safety,Communication,Market Intelligence,Architecture

Employment Type : Full Time

Experience : years

Vacancy : 1