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Terms of Reference Producer / Production House - VOX POP Series

Terms of Reference Producer / Production House - VOX POP Series

Girl EffectNew Delhi, Delhi, India
2 days ago
Job description

Scope of Work

We are looking for a seasoned producer / production house to do end-to-end production for this series. The scope will include, but not be limited to :

  • Working with Girl Effect’s internal team to understand the project brief
  • Onboard or collaborate with an experienced writer, DoP, editor and interviewer who will work on the project in consultation with GE
  • Coordinating with the team to lock all scripts and questions across 10 episodes
  • Collaborating and coordinating with the team to lock the production schedule
  • Collaborating and coordinating with the team to lock all edits
  • All creative materials, including concepts, scripts, casting choices, and final edits, will be subject to approval by Girl Effect’s internal team. The producer / production house must remain flexible to incorporate feedback and revisions as needed
  • Lead casting for the interviewer and locking it with the team
  • Editing and producing 10 episodes across at least 2 cities [Delhi and one more city]
  • Ideating and creating promotional content such as shorter cuts of all episodes, series teasers and BTS content for the series to be released on Meta and YouTube for promotional purposes
  • Working with the Girl Effect team to get approval at every stage of the production process

What You’ll Do

Development Phase :

  • Ideation and creative development of the overall concept and treatment style
  • Ideation and creative development for teasers / BTS
  • Finalize the concept and scripts / questions, and get sign-off
  • Review and feedback on scripts / questions
  • Setting up plans and processes for pre-production and production
  • Compile progress reporting and be present at all production meetings
  • Ensure that a senior and experienced team lead the production and can support where necessary.
  • Pre-production Phase :
  • Scripting for primary content as well as teasers and bts content
  • Casting - Conduct casting calls for the interviewer, if needed, select the best talent in alignment with campaign objectives and recommend the best suited talent
  • Build production schedules and refine them as needed
  • Ensuring due diligence of the team & talent is done
  • Ensuring contract execution with all talent as per GE guidelines and proposed usage rights. Ensure that the required documentation, such as release forms, by the cast is in place
  • Overseeing any additional preparation before scripts / questions are finalized and pre-production starts - CTA’s, Social Media Content, BTS, etc
  • Production Management : Oversee all aspects of production, including scheduling, budgeting, location scouting, and securing necessary permits and licenses, where applicable
  • Production Phase
  • Ensure timely and smooth execution of the shoot using the best technical equipment and crew.
  • Ensure best practices and work environment throughout
  • Run a safe and compliant set and ensure that all stakeholders remain well-informed on the production process
  • The producer / production house will ensure that all music, sound effects, stock visuals, and any other third-party materials are fully licensed for use, and rights are transferred to Girl Effect. Any costs associated with licensing should be included in the financial proposal.
  • The producer / production house must ensure that informed consent is obtained from all participants, and that all filming adheres to Girl Effect’s safeguarding, privacy, and consent policies.
  • Post Production Phase
  • Timely editing and delivery of episodes using experienced technicians and high-quality tools and resources
  • Handle post-production tasks such as music, sound design, and visual elements (as per campaign guidelines) to enhance the overall experience of the audience.
  • Lock each episode ahead of the release date and share with the Girl Effect team on a centralized drive.
  • Packaging of the assets as per Girl Effect's proposed visual guidelines
  • Ensuring smooth setup of production processes, including weekly production meetings and templates
  • Troubleshooting and problem-solving for continued delivery

    • The team will be responsible for sharing weekly reports and status updates with the Girl Effect team.

    Expected Deliverables :

    Pre production :

    Content strategy and execution plan, inclusive of :

  • Brief note outlining concepts, ideas and arcs for each episode
  • Questions / scripts for each episode
  • Interviewer options
  • Location, set up options

    • Post production :

  • 10 episodes (duration around 90-120 seconds each) ready for dissemination
  • Minimum of 2 teasers (duration 30-45 seconds each)
  • Minimum of 2 cuts - BTS interviews, teaser, promo - (duration 30-45 seconds each) to be used as promotional content
  • Project files
  • Music licenses, where applicable
  • Open files [audio, visuals, animation, graphics, SFX, etc.]
  • Unedited & unprocessed recordings

    • [All deliverables to be provided in an online as well as on a physical drive]

    Procurement Timelines

  • Terms of reference published : 22nd October 2025
  • Questions / Clarification Deadline : 27th October 2025
  • Deadline for proposal submission : 5th November 2025
  • Project commencement : End of November 2025

    • Proposal submissions

    Your proposal, should you be interested (Max 10 pages), should cover the following in the form of a deck.

  • Your approach - Your understanding of the requirement, outlining your approach and vision, using this brief .
  • Portfolio - Please showcase previous work that you consider to be relevant. This can be related to our brand or similar brands, similar TG, with the government, etc.
  • Team capabilities - Describe the proposed team size, their qualifications, experience, and capabilities in providing the requested services.
  • Reference - Provide contact information of at least three references for similar contracts serviced in the past, with a description of the service provided and the contract periods of performance.
  • Information on additional Services – Please provide any information on additional services that you believe would be pertinent and align with GE’s mission, vision, and values.

    • Financial Proposal

  • A breakdown of the financial proposal in INR , indicating the project fee broken into clear production line items under pre-production and post-production categories (such as scripting, casting, recording, editing, music, packaging, animation, staff costs, etc.) and all applicable reimbursable expenses.
  • Please share separate costs for Hinglish production & English production.
  • All applicable taxes should be quoted separately.

    • Evaluation Criteria

    The criteria against which proposals will be evaluated are listed below :

    Technical Evaluation (75%)

  • Your approach based on the shared brief [40 %]
  • Interpretation and understanding of this TOR - [10%]
  • Company profile and organizational capacity [10%]
  • Experience in carrying out similar assignments in the past [10%]
  • Evidence of a minimum of three contactable references - [5%]

    • Financial Evaluation (25%)

  • Value for money / proposed budget breakdown - 25%

    • Questions / Clarifications

    If you have any questions about this TOR, please email suppliers@girleffect.org by 27th October 2025 . All questions will be answered and shared through an FAQ .

    How To Apply

    To apply for this opportunity, please submit a proposal by email with the subject line Vox Pop Series production : India to suppliers@girleffect.org by 5th November 2025.

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