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Office Administrator – Software Development Company

Office Administrator – Software Development Company

Weboapp Discovery Private LimitedPanchkula, Haryana, India
30+ days ago
Job description

Location : On-site

Department : Administration & Operations

Reports To : Operations Manager / Director

Experience Required : 3+ Years

Salary Range : ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)

Job Type : Full-Time

About the Company :

We are a technology-first software development company focused on delivering digital transformation through advanced web platforms, mobile apps, CRM / ERP systems, and process automation. Our teams specialize in technologies like Python, Django, ReactJS, Zoho, WordPress, Shopify, and more .

As we scale our operations, we're looking for a proactive and well-organized Office Administrator  to ensure smooth internal communication, task tracking, and process discipline across all teams.

Role Overview :

As an Office Administrator , you will be responsible for daily coordination between development teams and management , maintaining task progress in the Project Management System (PMS) , ensuring adherence to internal rules , and scheduling meetings and client calls  as required.

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities : Task & Project Coordination

  • Collect daily task updates from developers , designers, and team leads.
  • Ensure updates are entered and maintained properly in the Project Management System .
  • Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

  • Schedule internal standups, sprint reviews, team syncs , and other recurring meetings.
  • Set up client calls or technical discussions  based on availability and project requirements.
  • Send reminders and ensure timely participation from relevant stakeholders.

    • Reporting & Documentation

  • Maintain clear logs of team performance, attendance, meeting notes, and project summaries.
  • Share daily or weekly status reports  with project managers and leadership.

    • Office Discipline & Policy Enforcement

  • Monitor adherence to company rules, work timings, communication protocols , and documentation standards .
  • Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

    • General Administrative Support

  • Assist HR with onboarding checklists , access provisioning, and team coordination.
  • Handle general admin communication , team queries, asset tracking, and record-keeping.

    • Required Skills & Qualifications :

  • Minimum 3 years  of administrative or coordination experience in an IT / software company.
  • Strong understanding of software development team structures and workflows .
  • Hands-on experience with at least one Project Management Tool
  • Good knowledge of Google Workspace (Docs, Sheets, Calendar)  or MS Office.
  • Excellent English communication skills  (written and verbal).
  • High sense of accountability, attention to detail, and time management .
  • Ability to multitask and prioritize  tasks effectively in a fast-paced environment.

    • Good to Have :

  • Basic familiarity with tools like Slack, Zoho CRM, Discord, GitHub, and Notion .
  • Experience in remote / hybrid team environments .
  • Exposure to Agile / Scrum  methodology or software project workflows.

    • Work Schedule & Expectations :

  • Full-time position with availability during business hours (IST) .
  • Must be available to take quick calls  from developers and project managers.
  • Will be expected to send out end-of-day reports  or follow-ups regularly.

    • What We Offer :

  • Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.
  • Stable and growing work environment with tech-driven teams.
  • Opportunities to grow into Operations Coordinator  or Project Management roles .
  • Collaborative and friendly team culture with structured processes.

    • How to Apply :

  • Send your resume to
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    Office Administrator • Panchkula, Haryana, India