Administrative Assistant

The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities :

Directly supports a C15 level manager and generally supports an entire department

Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms

Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team

Coordinates travel arrangements; prepare and distribute schedules / agendas for travel

Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports

Handles incoming calls; responds to inquiries

Orders supplies and process invoices through Procure to Pay system

Process and follow-up on Virtual Requests

May prepare and review materials and correspondence for meetings

Maintains and update files / records, produces reports and various correspondence

Handles sensitive materials; maintain appropriate levels of confidentiality

Performs other duties and functions as assigned

Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications :

Previous office administration experience preferably within a large and complex financial services or similar organization

Self-motivated and detail oriented

Consistently demonstrates clear and concise written and verbal communication skills

Proficient in Microsoft Office

Education :

Bachelor's / University degree or equivalent experience

Job Family Group :

Business Strategy, Management & Administration

Job Family :

Administrative Support

Time Type : Full time

Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.