Personal Asst to CXO

Personal Asst for CXO - For a Large Manufacturing Group

Key Responsibilities :

Administrative Support

Manage and maintain the

calendar, appointments,

and

travel arrangements .

Prepare and edit correspondence, reports, presentations, and other documents.

Handle confidential information with integrity and discretion.

Communication Management

Screen and prioritize emails, calls, and other communications.

Liaise with internal departments, external stakeholders, and clients on behalf of the CXO

Draft responses and follow-ups as required.

Meeting Coordination

Organize meetings, including agenda preparation, minutes, and follow-up actions.

Coordinate logistics for board meetings, leadership reviews, and strategic sessions.

Travel & Logistics

Plan and coordinate domestic and international travel, including itineraries, accommodations, and visas.

Ensure smooth execution of travel plans and handle any changes or issues.

Project Assistance

Support the CXO in strategic initiatives and special projects.

Conduct research and compile data for decision-making.

Office Management

Maintain filing systems and ensure office supplies are stocked.

Coordinate with vendors and service providers as needed.

Qualifications & Skills :

Bachelor’s degree in any discipline (Business Administration preferred).

15+ years of experience as an

Executive Assistant

or

Personal Assistant

to senior leadership.

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Proficiency in MS Office Suite and digital collaboration tools.

Ability to work independently and handle pressure.

Preferred Attributes :

High level of professionalism and confidentiality.

Proactive, resourceful, and detail-oriented.

Strong interpersonal skills and a positive attitude.