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Billing & Accounts Administrator (AP / AR)

Billing & Accounts Administrator (AP / AR)

Telelink Business SystemsKottayam, IN
4 days ago
Job description

Role Purpose

Own Telelink’s end-to-end billing and collections cycle and keep cashflow smooth. You’ll raise accurate invoices, manage accounts payable / receivable, reconcile bank feeds, and provide clean month-end numbers so the team can move fast.

Key Responsibilities

  • Billing & Invoicing
  • Generate sales invoices from CRM / work orders; maintain price lists & contract terms.
  • Issue credits / adjustments; ensure GST / BAS compliance and correct chart coding.
  • Accounts Receivable
  • Allocate receipts, monitor ageing, follow up overdue accounts, and manage payment plans.
  • Reduce DSO through proactive reminders and clear dispute resolution.
  • Accounts Payable
  • Process supplier invoices & expenses, match to POs, schedule payments, maintain vendor records.
  • Banking & Reconciliations
  • Daily bank feed reconciliation; investigate variances; maintain petty cash / corporate cards.
  • Reporting & Compliance
  • Weekly AR / AP summaries, cashflow forecasts, month-end journals and accruals.
  • Support BAS preparation with external accountant; maintain audit-ready records.
  • Process & Systems
  • Improve billing workflows and approval paths; document SOPs.
  • Keep finance data in sync between Xero / MYOB (or equivalent) and the CRM.
  • Internal & Customer Support
  • Be the first point of contact for invoice queries; support Sales / Projects with quote-to-cash hygiene.

Success Metrics (KPIs)

  • Invoice accuracy ≥ 99%
  • DSO trending down and within target
  • AR >

    • 60 days

  • AP processed on time (100% by due date)
  • Month-end close completed within 5 business days

    • Skills & Experience

  • 2–4+ years in billing, AR / AP, or accounts admin (SMB environment ideal).
  • Proficient with Xero or MYOB , Excel / Google Sheets ; comfortable with CRMs (HubSpot / Zoho / Salesforce).
  • Solid understanding of GST / BAS, credit control, and reconciliations.
  • High attention to detail, confidentiality, and customer-friendly communication.
  • Nice to have : telecom / IT services experience; exposure to recurring / subscription billing.

    • Qualifications

  • Cert IV in Accounting & Bookkeeping (or similar) preferred; equivalent experience considered.
  • Police check / working with vulnerable people clearance (or willingness to obtain) appreciated.

    • What We Offer

  • Stable, long-standing Adelaide business (40+ years) with supportive team.
  • Flexible hours and hybrid work options.
  • Training on our systems and products; clear processes and room to improve them.
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    Billing • Kottayam, IN