Human Resources Executive

Main Responsibilities:

Onboarding & Induction

• Organize and facilitate induction programs for new hires.
• Conduct screening and manage all joining formalities and ensure completion of required documentation for on roll, trainees, interns & fixed term contract employees.
• Prepare and issue appointment letters for new hires (on-roll and outsourced employees).

Employee Records & Documentation

• Maintain and update personnel files, ensuring accuracy and compliance for on roll, trainees, interns & fixed term contract employees..
• Timely preparation and processing of appointment, increment, and settlement letters and maintain related documentation.
• Provide support in organizing HR audits, document filing, and data collection/entry.

Statutory Compliance (PF & ESI)

• Registering employees under the Provident Fund (PF) and Employees‘ State Insurance (ESI) schemes for those eligible, and obtaining their Universal Account Numbers (UAN) and ESI numbers.
• Complete EPFO e-nomination activities for all employees.
• Provide value-added services such as bank and PAN seeding in the EPFO portal.
• Handle PF & ESI-related grievances of current and former employees.
• Complete ESI Aadhaar and dependent seeding in the ESI portal and distribute e-Pehchan cards.
• Maintain ESI leave forms (Form-10 issued by the ESI office).
• Visit EPFO and ESIC offices when necessary for submissions and follow-ups.

HR Administration & Support

• Provide general administrative assistance to the HR team in day-to-day operations.
• Coordinate HR-related database such as maintaining trackers for ESI, EPFO, Personal files & Company ID.
• Support employee engagement activities, HR events, and communication initiatives.
• Assist in preparing documents and reports, as required by the HR function.

Ensure proper filing, confidentiality, and accessibility of HR records and correspondence.