Company Secretary

Job description

We are looking for a Company Secretary who can ensure legal compliance, advise the board on corporate governance, and managing statutory records and company meetings .

Key responsibilities include organizing board and shareholder meetings, preparing agendas and minutes, and maintaining statutory books. Liaise with regulatory bodies and external advisors, provide guidance to directors, and ensure the company adheres to all applicable laws and best practices.

Core responsibilities

Meeting management : Organize and attend board, committee, and annual general meetings; prepare and distribute notices, agendas, and supporting documents; record accurate minutes and ensure all resolutions are implemented.

Legal and statutory compliance : Ensure the company complies with all corporate laws and regulations; maintain statutory books, registers, and records; file annual returns and other required documents with regulatory authorities.

Corporate governance : Advise the board on best practices for corporate governance; assist directors with their powers, duties, and responsibilities; manage communications with shareholders and stakeholders.

Record keeping : Keep all important company documents, such as the certificate of incorporation, constitution, and share certificates, secure and confidential.

Liaison and communication : Act as a point of contact for external regulators, lawyers, and auditors; communicate with shareholders and other stakeholders.

Key skills and qualifications

Strong knowledge of corporate laws and regulations (e.g., the Companies Act).

Excellent written and verbal communication skills.

Strong organizational and attention-to-detail skills.

Ability to manage multiple priorities and work under pressure.

Interpersonal skills and diplomacy.