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Company Secretary

headsquestcommumbai, India

19 hours ago

Job description

Key Responsibilities :

1. Board Governance & Compliance

Organize and attend Board and Committee meetings; ensure accurate and timely preparation of minutes and related documentation.
Ensure compliance with Companies Act, SEBI regulations, and other statutory norms.
Coordinate with Statutory and Secretarial Auditors, ensuring accurate and timely data sharing during quarterly and annual audits.
Submit required disclosures and filings to regulatory authorities (e.g., SEBI, CDSL), especially under Insider Trading Regulations.

2. Legal & Regulatory Compliance

Resolve legal compliance issues in a timely manner.

Accurately prepare and file statutory reports and regulatory submissions.

Assist in managing and resolving legal disputes or litigation.

3. Risk Management

Proactively report potential corporate legal or compliance risks.

Coordinate with internal departments to ensure timely mitigation of identified risks.

4. Corporate Record-Keeping

Maintain accurate and updated corporate and statutory records.

Ensure statutory registers and filings are regularly updated and compliant.

5. CSR Involvement

Support development and execution of Corporate Social Responsibility initiatives.

Ensure all CSR activities are in line with Companies Act requirements and reported accordingly.

6. Annual General Meetings (AGMs)

Manage end-to-end coordination of AGMs including agenda preparation, shareholder communication, and meeting logistics.

Draft and finalize minutes of meetings and ensure timely distribution.

7. Annual Report

Coordinate the drafting, compliance check, and finalization of the Annual Report in accordance with SEBI and Companies Act requirements.

Liaise with various departments and auditors for timely and accurate content submission.

Company Secretary • mumbai, India