Personal Secretary to Director – Mumbai
Location : Mumbai, India
Employment Type : Full-Time | On-Site
Experience : 3–5 years preferred
Salary Rs 35,000 per month
About the Role
We’re looking for a
Personal Secretary
to support the Director with both professional and personal responsibilities. The ideal candidate will be organised, dependable, and capable of handling a wide range of tasks — from managing schedules and travel to handling errands and coordination with partners.
This is a hands-on role that requires flexibility, discretion, and the ability to multitask effectively in a dynamic work environment.
Key Responsibilities
Administrative & Coordination
- Manage daily calendar, appointments, and reminders.
- Organise meetings, calls, and travel itineraries.
- Maintain confidential files and handle correspondence.
- Coordinate with vendors, suppliers, and internal teams.
- Prepare documents, presentations, and reports when required.
Travel & Logistics
Handle domestic and internationalflight, train, and hotel bookings .
Arrangeairport pickups and drop-offs .
Coordinate car logistics and ensure smooth travel schedules.Manage travel documentation, visa processing, and expense tracking.Finance & Errands
Run to the bank
for withdrawals, deposits, and other transactions.
Handle payments, reimbursements, and petty cash.Oversee courier services, bill payments, and collections.Support general office or personal errands as required.Personal & Event Support
Accompany the Director for meetings or events when needed.Manage personal appointments, family schedules, and home-related coordination.Liaise with PR contacts or event vendors for engagements and appearances.Maintain the Director’s professional and social calendar.Miscellaneous
Handle unscheduled or last-minute tasks efficiently.Ensure confidentiality in all matters.Provide flexible support during travel or extended work hours when required.Requirements
3–5 years of experience as a Personal Assistant or Executive Secretary.Excellent verbal and written communication skills.Highly organised, proactive, and trustworthy.Strong coordination skills with attention to detail.Valid Driving Licence – mandatory.
Comfortable managing both office and personal responsibilities.Tech-savvy (MS Office, Google Workspace, WhatsApp, etc.).Well-versed with Mumbai routes, local vendors, and logistics.Preferred Qualities
Discreet and professional in handling confidential matters.Polite, well-spoken, and presentable.Able to coordinate PR or event-related tasks.Familiarity with banking, bill payments, and travel logistics.What We Offer
Competitive salary based on experience.Travel and phone allowance.Exposure to dynamic projects and diverse tasks.Opportunity to work directly with a senior business leader.