Administrative Coordinator

Job Title : Office Admin

Location : Zirakpur, Punjab

Experience : 0-6 Months

Employment Type : Full-time

Key responsibilities :

1. Oversee and manage daily office operations including facilities management and supplies

2. Serve as the first point of contact for internal and external stakeholders

3. Maintain company records, files, and databases with accuracy and confidentiality

4. Coordinate and schedule meetings, appointments, and company events

5. Assist in basic accounting tasks like invoice processing, expense reports, and petty cash management

6. Manage document handling including preparation and notarization

7. Handle correspondence, emails, and calls promptly and professionally

8. Ensure compliance with company policies and applicable laws and regulations

9. Liaise with vendors, service providers, and landlord as needed

10. Prepare reports, presentations, and documentation for management

Requirements :

1. Hold a bachelor's degree in Business Administration, Management, or a related field (preferred)

2. Have strong knowledge of office management systems and procedures

3. Possess excellent written and verbal communication skills

4. Demonstrate proficiency in MS Office including Word, Excel, PowerPoint, and Outlook

5. Preferably be familiar with project management or ERP tools

6. Maintain a high level of discretion and confidentiality

7. Be able to work independently and as part of a team

8. Exhibit exceptional time management and multitasking skills