Admin Executive / Sr. Admin Executive
ConfidentialGandhinagar30+ days ago
Job descriptionAsset & Facility Management : Maintain a list of all assets with their current status. Develop and maintain relationships with asset vendors for timely service and support. Monitor office supply levels and reorder when required. Maintain asset verification reports and ensure installation of new systems as per requirements. Record and issue office equipment to employees, regularly updating the records. Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency. Billing & Documentation : submit original bills to accounts via email, mentioning due dates . Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays. Develop and maintain an efficient documentation and filing system for both paper and electronic records. Handle office expenses and manage billing cycles accurately and in a timely manner. Travel & Hospitality Management : Manage staff expense requests and travel reports. Coordinate with travel vendors and service departments for smooth employee travel arrangements. Make travel arrangements for Directors and employees, including flights , railways , bus , and hotel bookings . Schedule meetings as required, in coordination with relevant departments. Maintain reports of staff out of the office for business needs. Office Administration : Oversee daily administrative operations to ensure the smooth functioning of the office. Assist in organizing in-house and external events , ensuring all administrative arrangements are in place. Supervise housekeeping staff ; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness. Suggest improvements for overall office cleanliness and hygiene standards .
Key Skills :
- Administration
- Hospitality Management
- Office Administration
Skills Required
Administration, Hospitality Management, Office Administration, Admin, Housekeeping
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Admin Executive • Gandhinagar