Bid Executive

Job Title : Bid Executive

Location : Ahmedabad

Job Type : Full-Time

Experience Required : 1-3 years

Job Description

We are seeking a detail-oriented and proactive Bid Executive with 1-3 years of experience in handling government and private sector tenders. The role involves end-to-end management of tender processes, including documentation, submission, coordination with stakeholders, and ensuring compliance with organizational and client requirements.

Key Responsibilities

Identify relevant tenders from government, PSU, and private portals.

Study tender documents (RFP, RFQ, EOI, BOQ, etc.) and prepare summaries for management review.

Coordinate with internal departments (technical, finance, legal) for gathering necessary documents.

Prepare and submit pre-qualification documents, technical bids, and commercial bids as per deadlines.

Ensure compliance with eligibility criteria, formats, and certifications required in the tender.

Maintain records of submitted tenders and track their status.

Handle tender-related queries and prepare clarifications / responses as required.

Liaise with clients, vendors, and consultants for tender requirements.

Support the business development team in preparing presentations and proposals.

Maintain knowledge of industry practices, e-procurement portals, and tendering guidelines.

Key Skills & Qualifications :

Graduate in Business Administration / Commerce / Engineering or equivalent.

1+ years of experience in tender management & bid preparation.

Strong understanding of tendering processes (government & corporate).

Hands-on experience in e-tendering portals (GeM, CPPP, state portals, etc.).

Proficiency in MS Office (Word, Excel, PowerPoint) .

Good knowledge of documentation, compliance, and commercial terms .

Excellent communication and coordination skills.

Ability to work under tight deadlines with accuracy.