Wholesale and Admin Assistant - Jaipur (Full time)

The Role

Pink City Prints is looking for a highly organised and enthusiastic Wholesale and Admin Assistant to support our wholesale business and day-to-day operations. This role is a fantastic opportunity for someone with strong communication and coordination skills who enjoys working in a fast-paced environment.

You’ll be a key point of contact for our wholesale clients, organising appointments, orders, and follow-ups during our busy wholesale periods, as well as managing order processing, invoicing, and logistics. The role also provides wider administrative and operational support to the team, helping to ensure the smooth running of the Jaipur office and communication between both the London and Jaipur teams.

This is an exciting opportunity to join a dynamic fashion brand at an exciting stage of growth, contributing to our mission of creating beautiful, handcrafted garments with a commitment to sustainability and craftsmanship.

Key Responsibilities

Wholesale

Manage all wholesale weeks, including sending client invitations and arranging in-person and virtual (Zoom) appointments.

Follow up with buyers post-appointment to request final orders and confirmations.

Send linesheets to buyers who are unable to attend wholesale weeks and follow up accordingly.

Input final orders into Zedonk accurately and in a timely manner.

Coordinate with the team on ATS (Available to Sell) linesheets, sharing available styles with new and existing clients.

Handle day-to-day communication with buyers, including order queries and wholesale enquiries.

Maintain clear records of wholesale invoices paid and outstanding; chase payments and follow up on any overdue invoices.

Liaise with the warehouse on shipments once payments are cleared, communicating tracking details to buyers and resolving any delivery issues.

Ensure all key buyer orders meet packaging and paperwork requirements.

Customer Service & Admin

Support the customer service team when required.

Book travel for Molly and the team as needed.

Order and maintain office supplies.

Coordinate shipments, couriers, and deliveries for both the London and Jaipur teams.

Logistics

Keep records of all shipments leaving India and liaise with warehouses regarding delivery updates.

Complete customs documentation where required.

Ensure all shipment updates are communicated clearly to the team.

Create a clear, web split document on excel to show the distribution of stock between the UK, EU and USA warehouses.

Person Specification

Experience in a wholesale, logistics, or administrative role.

Excellent written and spoken English, with strong communication and relationship-building skills.

Highly organised with strong attention to detail.

Proficient in Microsoft Office and Google Workspace.

Confident using Zedonk.

Ability to manage multiple tasks and meet deadlines.

Reliable, proactive, and a strong team player.

To apply please email with the title 'Job Application - Wholesale and Admin Assistant'