Project Coordinator

About the Role : Our team is seeking a seasoned Scheduler to manage our pipeline of inspection projects and schedule across multiple sites. This role requires coordinating and optimizing project timelines to ensure timely execution and efficiency in our operations, as well as maintaining data integrity of our scheduling systems.

Responsibilities :

• Schedule Management :
• Manage the project pipeline for site inspections, ensuring that timelines and resource allocations align with project requirements and client expectations.
• Produce summaries of sites, assignments, and deadlines.
• Assist with maintaining upcoming scan lists.
• Compile missing data requirements for upcoming scans, working with ambiguous information.
• Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
• Distribute tasks among sub-teams based on team availability and skillset distribution.
• Cross-Team Collaboration :
• Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
• Maintain relevant tracking sheets which are used for capacity management and other purposes.
• Problem Solving :
• Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes, such as weather or equipment delays.
• Provide input into improving operational processes based on problems encountered.

Qualifications :