Executive Assistant

EXECUTIVE ASSISTANT Skin Philosophy Training - Mumbai

About Us : Skin Philosophy Training is the longest established leader in aesthetic therapy education, operating across UK, Ireland, and India since 2011. We provide internationally recognized, government-accredited qualifications in aesthetic therapies with a focus on advanced technology and personalized care.

Position Overview : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Business Owner in Mumbai. This role requires someone who can manage complex schedules, handle confidential information, and act as a key liaison between leadership and various stakeholders across our international operations.

Key Responsibilities :

Administrative Excellence :

Manage complex calendar scheduling across multiple time zones (UK, Ireland, India)

Coordinate travel arrangements and logistics for business trips

Handle confidential correspondence and communications

Prepare reports, presentations, and business documents

Manage filing systems and maintain organized records

Business Support :

Coordinate with training centers across 9 locations

Liaise with partner skin clinics and franchisees

Support course development and content creation projects

Assist with student inquiries and administrative matters

Coordinate with UK and Ireland teams

Event & Project Management :

Support exhibition planning and execution

Coordinate webinars and training sessions

Manage lead follow-up processes

Assist with marketing initiatives and content scheduling

Communication Hub :

Screen and prioritize phone calls and emails

Draft correspondence on behalf of leadership

Coordinate meetings with internal teams and external partners

Maintain professional relationships with key stakeholders

Requirements : Essential :

Bachelor's degree or equivalent experience

3-5 years of executive assistant experience

Excellent English communication skills (written and verbal)

Proficiency in MS Office Suite, Google Workspace

Strong organizational and time management skills

Ability to handle confidential information with discretion

Experience working in fast-paced, multi-location businesses

Preferred :

Experience in education, training, or healthcare / beauty industry

Knowledge of aesthetic therapy or medical training sector

Familiarity with CRM systems and online learning platforms

Previous experience supporting international business operations

Personal Attributes :

Proactive and anticipates needs

Detail-oriented with strong problem-solving skills

Flexible and adaptable to changing priorities

Professional demeanor and appearance

Ability to work independently with minimal supervision

What We Offer :

Competitive salary commensurate with experience

Opportunity to work with industry-leading aesthetic training company

Professional development in international business environment

Exposure to cutting-edge aesthetic technology and treatments

Collaborative work environment with growth opportunities

Location : Mumbai (Khar West area preferred) Employment Type : Full-time Reporting : Direct report to Business Owner

To Apply : Send your resume and cover letter to contact@skinphilosophy.in