Personal Assistant

Company Description

Mathopia Academy

is a fast-growing mathematics tutoring institute founded by

Sonal Gandhi . We specialize in personalized math coaching for competitive-level students, foundational and open-ended math, through both

offline classes in Mumbai

and

online sessions

conducted globally.

With over

80 active batches

and a team of passionate educators, Mathopia focuses on building conceptual understanding, discipline, and confidence in mathematics.

We are now expanding our operations and seeking a reliable, organized, and proactive

Personal Assistant

to support the Founder in managing administrative, scheduling, and coordination tasks.

Role Description

This is a

full-time, on-site role based in Mumbai .

The

Personal Assistant

will work closely with the Founder to ensure the smooth daily operation of Mathopia’s offline tutoring center.

You will be responsible for managing schedules, coordinating between teachers and parents, maintaining student records (digital and physical), and handling day-to-day administrative and communication tasks.

Key Responsibilities

Manage the Founder’s daily and weekly schedules, appointments, and communications

Coordinate class schedules and assist with teacher and student allocation

Maintain and update student data and attendance in Google Sheets / internal systems

Handle inquiries from parents and students, including follow-ups and new admissions

Organize meetings, reminders, and task lists for the Founder and team

Assist in managing teaching materials, printing, stationery, and classroom logistics

Ensure smooth communication between the Founder, assistant teachers, and students

Handle sensitive information with confidentiality and professionalism

Support other administrative or operational tasks as needed

Qualifications

Prior experience as a

Personal Assistant / Administrative Assistant / Office Coordinator

preferred

Excellent

communication skills

(spoken and written English; Hindi / Marathi helpful)

Strong

organization, time management, and multitasking

abilities

Proficiency with

Google Workspace / MS Office

(Docs, Sheets, Calendar, Gmail)

Attention to detail, reliability, and a proactive work ethic

Ability to work independently and maintain discretion with confidential data

Familiarity with an educational setup or tutoring center will be an added advantage

Other Details

Location :

Mumbai (on-site; preferably near Vile Parle)

Type :

Full-time (Monday–Saturday)

Working hours :

[9 : 00 AM – 5 : 00 PM]

Compensation :

Competitive, based on experience (₹20,000–₹35,000 / month typical range)

Start date :

Immediate / within 30 days

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