Trade Show Logistics Coordinator

𝐀𝐛𝐨𝐮𝐭 𝐭𝐡𝐞 𝐜𝐨𝐦𝐩𝐚𝐧𝐲 :

We are a U.S.-based medical billing and healthcare support services company with a dedicated marketing division focused on driving brand growth through events, communications, and strategic outreach. Our marketing team manages multiple tradeshows and conventions across the United States each year to connect with healthcare professionals and showcase our services.

We are seeking a highly organized and proactive Marketing Event Coordinator based in India to support our U.S. marketing operations. This role is critical to ensuring that all aspects of our tradeshows and events are executed seamlessly and on schedule.

𝐏𝐨𝐬𝐢𝐭𝐢𝐨𝐧 𝐒𝐮𝐦𝐦𝐚𝐫𝐲 :

The Marketing Event Coordinator will be responsible for organizing, tracking, and coordinating logistics for all marketing events and tradeshows. This includes managing event data, coordinating registrations, overseeing marketing collateral and shipments, and ensuring deadlines are consistently met.

The ideal candidate is detail-oriented, an excellent communicator, and capable of managing multiple priorities in a fast-paced, deadline-driven environment.

𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬 :

• Maintain detailed and accurate records of all tradeshows and events, including dates, registration details, deadlines, and logistics, in spreadsheets and ClickUp .
• Review and interpret event prospectus documents to extract relevant information such as shipping details, setup instructions, and submission deadlines.
• Register company representatives for tradeshows and ensure all event requirements are fulfilled.
• Coordinate with the U.S.-based Event Coordinator to oversee production, ordering, and shipping of marketing collateral, printed materials, and promotional items .
• Collaborate with internal design teams and external vendors to ensure on-time production and delivery of event materials.
• Monitor task completion timelines to ensure all event deliverables are achieved ahead of schedule.
• Track and document event expenses, shipments, and inventory accurately.
• Communicate regularly with the U.S. marketing team to provide updates on event status, logistics, and deadlines.
• Support post-event reporting and follow-up activities as needed.

𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 :

𝐏𝐫𝐞𝐟𝐞𝐫𝐫𝐞𝐝 𝐒𝐤𝐢𝐥𝐥𝐬 :

𝐖𝐨𝐫𝐤 𝐇𝐨𝐮𝐫𝐬 :

This position requires regular collaboration with the U.S. marketing team. Candidates must be available to work during U.S. business hours , with flexibility to align with time zones ranging from Eastern Standard Time (EST) to Pacific Standard Time (PST) .

𝐖𝐡𝐚𝐭 𝐖𝐞 𝐎𝐟𝐟𝐞𝐫 :

Opportunities for growth and career advancement within a leading medical billing organization.