Personal Secretary to the MD

Job Title : Personal Secretary to the Managing Director

Department : Executive Office

Location : Panangad, Kochi

Reporting To : Managing Director

Job Summary :

The Personal Secretary will provide comprehensive administrative and executive support to the Managing Director (MD) of Aeden Fruits International Pvt Ltd. This role involves managing the MD's calendar, coordinating meetings, handling correspondence, organizing travel, and ensuring smooth day-to-day operations of the Executive Office.

Key Responsibilities :

• Manage the MD's daily schedule, appointments, and meetings , ensuring effective time management and prioritization.
• Coordinate and organize internal and external meetings , prepare agendas, minutes, and follow-up actions.
• Handle confidential correspondence , emails, and communication on behalf of the MD.
• Arrange travel itineraries , accommodation, and logistics for business trips.
• Maintain and update important records, reports, and documentation .
• Liaise with senior management, department heads, and external stakeholders for smooth communication and coordination.
• Provide administrative and logistical support for corporate events, reviews, and presentations.
• Manage incoming and outgoing communication, including calls, visitors, and mails.
• Assist in preparing reports, presentations, and briefings as required by the MD.
• Maintain strict confidentiality and professionalism at all times.

Qualifications & Skills :

Work Environment :

Skills Required

Word, Ms Office Suite, Outlook, Powerpoint, Excel