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Customer Service Specialist II

Customer Service Specialist II

ConfidentialChennai, India
8 days ago
Job description

Company Profile

Lennox (NYSE : LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member's contributions and offers a supportive environment for career development. Come, stay, and grow with us.

Job Description

Communication Skills :

  • Fluent English Proficiency : As the role supports U.S. consumers, fluency in English is essential. This includes clear verbal communication, proper pronunciation, and professional tone.
  • Excellent Verbal and Written Communication : Ability to communicate clearly and effectively both over the phone and in writing. This is crucial for maintaining a positive customer experience and resolving issues.
  • Active Listening : Good listening skills are important to understand the customer's concerns and guide them appropriately through non-technical solutions.
  • Cultural Sensitivity : Understanding of U.S. communication styles, expectations, and cultural differences to ensure smooth and effective interactions.

Customer Service Skills :

  • Strong Customer Focus : Ability to empathize with customers, address their concerns, and deliver excellent customer experience, even if the issue cannot be fully resolved in the first interaction.
  • Patience and Professionalism : Ability to remain calm and professional in all situations, especially when dealing with frustrated or upset consumers.
  • Clear Problem Solving : Ability to provide basic support (e.g., assisting with product inquiries, warranty coverage, registration of products, locate documents) or direct the customer to the appropriate online resources.
  • De-escalation Skills : Ability to manage challenging situations and de-escalate conflicts, ensuring that the consumer feels heard, and their concerns are addressed.
  • Problem-Solving Abilities : A strong ability to analyze issues and provide clear and accurate solutions. Even though it's a first-tier role, the ability to handle basic concerns and escalate when necessary is crucial.
  • Call Handling Skills : Efficient in managing call flow, multitasking (e.g., using CRM tools while talking to customers), and maintaining professionalism in every interaction.
  • Conflict Resolution : Ability to de-escalate situations with upset or frustrated consumers and provide satisfactory resolutions.

    • Product and Company Knowledge :

  • Basic HVAC Product Knowledge : Basic technical aptitude of mechanical products. Training will be provided, but having some familiarity with terms like air conditioning, thermostats, and filters can be beneficial.
  • Company Policies and Procedures : Understanding the company's policies, procedures, and product offerings so you can answer common questions (warranty coverage and exclusions) and provide accurate information to customers.

    • Technical Skills (Non-Technical) :

  • Salesforce Experience : Familiarity with Salesforce to log and track customer interactions .
  • Basic Computer Skills : Strong experience in using software like Microsoft Office (Word, Excel, etc.) for handling administrative tasks and documenting customer issues or feedback.
  • Multitasking : Ability to handle multiple tasks, such as managing customer inquiries while inputting data into Salesforce or updating case statuses.

    • Time Management and Organization :

  • Efficient Call Handling : Ability to manage call time effectively without compromising the quality of service. While some calls may require longer conversations, it's important to keep the interactions efficient and focused.
  • Task Prioritization : Ability to prioritize multiple customer inquiries and resolve them in a timely manner, especially in a high-volume environment.

    • Soft Skills :

  • Empathy : Ability to understand the customer's feelings and needs, helping to build rapport and make the customer feel valued.
  • Positive Attitude : Always maintain a positive and solution-oriented approach, even if you don't have immediate answers or resolutions.
  • Attention to Detail : Ensuring all customer information is captured accurately, following up on pending cases, and documenting interactions properly in Salesforce.

    • Experience

  • Previous Customer Service Experience : 5 plus years of experience in any customer-facing role, particularly in a contact center environment, is highly valued.
  • Experience in a B2C (Business to Consumer) Setting : Familiarity with handling consumer inquiries, even if they're not technical in nature, would be an asset.

    • Shift Assignment :

  • Ability to Work U.S. Hours : Supporting U.S. consumers, the role requires working in shifts that align with U.S. time zones, 8 : 00AM-6 : 00PM CST.

    • Qualifications

  • Fluent English with excellent verbal and written communication.
  • Strong customer service experience and skills, including patience and problem-solving.
  • Basic HVAC product knowledge and understanding of company policies.
  • Proficiency in CRM tools and basic computer skills.
  • Empathy, positivity, and active listening.
  • Ability to work U.S. hours and manage shift work

    • Skills Required

    Attention To Detail, Basic Computer Skills, Multitasking, cultural sensitivity, Conflict Resolution, Active Listening

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