Office Operations Manager

We are looking for an experienced Administration Manager / Asst. Admin. Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function efficiently.

JOB RESPONSIBILITY

Planning and coordinating administrative procedures and systems and devising ways to streamline processes

Assess Admin. staff performance and provide coaching and guidance to ensure maximum efficiency.

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.G electricians)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Housekeeping / Security / Pantry / Cleanliness Management.

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business developments

Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

Negotiations with Vendors and travel agents for getting the best price in every dealing.

Manage Calendar & Arranging travel itineraries and accommodations for employees (Domestic & International).

Vendor Development / Management - selection of vendor, coordination, delivery commitments

Purchase, re-order and maintain housekeeping supplies and other inventory.

Maintenance & upkeep of all office assets.

AMCs (Annual Maintenance Contracts)

Lesioning / maintaining Good relations with Govt bodies & police officials.

Track expenses to ensure compliance with cost budget.

Submit MIS report on Administration expenses to relevant Senior Authority.

EHS & fire safety measures

QUALIFICATION & SKILLSET

Ability to work independently with little or no daily supervision.

Excellent documentation skills using MS Word, Power Point, Excel, etc.

Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.

Good time management skills, including prioritizing, scheduling, and adapting as necessary.

Excellent Oral & Written Communication skills.

Should be a Strong team player and well versed with Admin support services.

Should have good mailing communication and basic drafting skills.

Pro-active and a reliable individual with ability to perform best in challenging situations.