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Manager - Finance Operations (US Logistics Accounting)

Manager - Finance Operations (US Logistics Accounting)

ConfidentialNagar, Sahibzada Ajit Singh Nagar, India
10 days ago
Job description

Location : Mohali / Chandigarh (On-site)

Hours : US Pacific time (night shift)

Experience : 10+ years total; 3-5+ years leading US / global accounting ops

Immediate Joiners Preferred

Domain : Transportation / Trucking & Job-Costing (strong preference)

Core Stack : Xero (expert) , Google Sheets / Excel; exposure to QuickBooks, SAP / Oracle / NetSuite / Microsoft Dynamics 365, Ariba, Coupa is a plus

Role Summary

Own the end-to-end accounting for a US trucking business from India. You will run AR, AP, reconciliations, month-end close, compliance, cash-flow forecasting , and lead a small team (billing / AR / AP). Your north star : cash never stops , books are accurate , and leadership gets clear, on-time numbers to make fast decisions.

What You'll Do (Key Responsibilities) 2) AR, Billing & Collections (Transportation Focus) 3) AP, Vendors & Cost Control 4) Cash-Flow & Forecasting 5) Compliance & Controls 6) Team Leadership & Process Excellence

  • Core Accounting & Close
  • Run monthly / quarterly / year-end close in Xero; lock dates, review GL, prepare P&L / BS / CF with variance notes by T+5
  • Own all reconciliations (banks, credit / fuel cards, AR / AP, sub-hauler advances, accruals, fixed assets, intercompany)
  • Maintain audit-ready workpapers, tie-outs, and documentation
  • Oversee daily billing from freight bills / tickets / timecards; ensure job / route costing (truck, project, dispatcher, material)
  • Drive collections : statements, reminders, dispute resolution, and escalations; reduce DSO with a weekly action list
  • Coordinate with factoring (if used) : assignments, verifications, reserve releases, short-pay follow-ups
  • Manage PO / GRN / Invoice checks; schedule payment runs by terms / discounts; avoid late fees; protect key vendor relations
  • Track fuel / tolls / repairs / sub-haulers; match to jobs; prevent leakages and duplicate payments
  • Maintain daily cash snapshot and a rolling 13-week cash-flow; flag risks (large disputes, retentions, slow-pay clients)
  • Align funding plans with factoring, AR timing, and major AP events
  • Ensure US GAAP basics / IFRS familiarity, internal controls, maker-checker approvals, and monthly checklists
  • Coordinate certified payroll support (public works) and documentation tie-outs with payroll / CP team
  • Oversee TDS / GST (where applicable for India ops); collaborate with CPA / auditors
  • Lead and upskill 4-10 team members (AR / AP / billing); conduct reviews, QC, and coaching
  • Build / maintain SOPs, checklists, and error-proof workflows; drive automation in Xero & Sheets
  • Partner with US leadership; deliver weekly exec pack (cash, AR aging risk, AP outlook, job margins)

Must-Have Qualifications

  • Bachelor / Master in Commerce / Accounting / Finance
  • Professional cred preferred : CA (Inter / Final), CPA (US), CMA, ACCA
  • 10+ years in accounting / finance with 3-5+ years managing US / global accounting ops
  • Expert in Xero (bank rules / feeds, reconciliations, tracking categories, report packs, fixed assets; Projects / Tracking a plus)
  • Strong cash-flow management and collections track record (show DSO wins)
  • Transportation / Logistics job-costing experience (fuel, tolls, sub-haulers, tickets)
  • Advanced Excel / Google Sheets (lookups, pivots, error checks, simple dashboards)
  • Excellent English (email, calls, executive summaries)
  • Comfort with night shift and working directly with US stakeholders
  • Immediate joiners preferred

    • Nice-to-Have

  • Tools : QuickBooks (Online / Desktop), Tally, Ariba, Coupa, SAP / Oracle / NetSuite / MS D365; BI (Power BI / Looker Studio)
  • Telematics / ticket systems (e.g., Samsara) and factoring platforms
  • Internal audit / controls background; automation using Apps Script / Zapier / Make

    • KPIs (High-Performance Targets)

  • Close by T+5 with zero material post-close adjustments
  • Cash-flow forecast weekly variance ≤5%; daily cash snapshot maintained
  • DSO ↓ 10-15% by 120 days; weekly collections plan executed
  • Billing first-pass acceptance ≥99.5% (client / factoring); dispute rate trending down MoM
  • Reconciliations 100% weekly (all banks / cards / fuel); exceptions cleared in 3 business days
  • AP on-time ≥98% within terms; no critical vendor misses
  • Team error rate ≤0.5% on reviewed samples; all SOPs current and followed

    • Day-to-Day (What It Looks Like)

  • Daily (15-30 min) : cash snapshot, bank rec check, new disputes / holds review, collections priority list
  • Weekly : exec pack (cash, AR risk, AP outlook, job margins), 13-week cash update, reconciliation sign-off
  • Monthly : T+5 close, variance analysis, controls checklist, process improvements

    • RACI (Who you work with)

  • Responsible : You (GL / close / cash / controls), Team Leads (AR / AP / Billing)
  • Accountable : Senior Accounts Manager
  • Consulted : US President / MD, CPA / auditors, Dispatch / Projects, Certified Payroll
  • Informed : Vendors, Key Clients (statements / escalations), Internal Leadership

    • Benefits & Growth

  • Lead a mission-critical finance function for a US business
  • Build automation and SOPs that scale; clear path to Finance Controller / Global Finance Lead
  • Collaborative culture focused on accuracy, accountability, and speed

    • Skills Required

    Ariba, Xero, Sap, Netsuite, google sheets , Quickbooks, Excel, Oracle, Coupa

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