Submissions Specialist

Responsibility

Works closely with project management, account, editorial, copy and junior submission specialists, to ensure all components of submission meet platform requirements.

• Become the expert on system requirements
• Be the primary point of contact for all submission needs and guidance
• Become the internal gatekeeper / QA for submission packages
• Attend initial / ongoing training updates on submission platform requirements
• Review job starter form, and project brief for accuracy
• Review mandatory items, PI, ISI, to ensure they are represented correctly
• Confirm file formats, naming conventions per guidelines
• Confirm all support materials are included, i.e., references, layout indicators, functional annotations
• Review tagging and linking of references in system to ensure accuracy
• Develop knowledge of reference library and expiration dates
• Collaborate with team to solve problems and resolve questions regarding submissions
• Continuously look to improve the process standards to ensure quality
• Partner with account team to compile a list of brand standard / global mandatories
• Maintain a submission calendar for brand team
• Understand OPDP submission requirements and complete QC checks
• Manage multiple submissions and deadlines
• Maintain accurate documentation
• Provide guidance to junior submission specialist as needed

Requirements

Skills Required

Adobe Acrobat, Microsoft Office