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Accounts Payable Administrator

Accounts Payable Administrator

Nuvama GroupRepublic Of India, IN
7 days ago
Job description

We are hiring a Billing Executive for our Admin Team based out of Andheri, Mumbai.

Experience - 3 to 5 years

Invoice Processing (PAN India)

  • Ensure accurate and timely processing of invoices received from all PAN India locations. Verify all invoices against Purchase Orders (POs), PRs, and service delivery records before forwarding for approval.
  • Ensure invoices are processed within the defined TAT and in compliance with company policy and statutory requirements.

Vendor Coordination

  • Regularly coordinate and follow up with vendors to ensure invoices are submitted within the defined timeline.
  • Resolve vendor queries related to billing, deductions, or payment delays in coordination with relevant teams.
  • Maintain a healthy and professional vendor relationship to ensure smooth billing operations.

    • Invoice Verification & Validation

  • Check all invoices for accuracy in rates, quantities, taxes (GST), and terms before processing.
  • Ensure supporting documents (PO copy, service confirmation, approval mail, etc.) are attached with every invoice.
  • Highlight discrepancies or mismatches to the concerned department and ensure timely rectification.

    • Accounts Coordination

  • Coordinate with the Accounts / Finance team for payment status and ensure timely release of payments to vendors.
  • Support Finance during invoice posting, validation, and audit review.
  • Update vendors with payment status once cleared by Accounts.

    • Procurement Coordination

  • Coordinate with the Procurement team for PO issuance and sharing the same with vendors.
  • Ensure invoice processing only against valid and approved POs.
  • Track PO validity and balance for recurring services and renewals.

    • Tracking & Record Management

  • Maintain and regularly update the Invoice, PR, and PO tracker for all locations.
  • Maintain a digital repository of invoices, approvals, and supporting documents for easy retrieval.
  • Prepare and share weekly / monthly MIS reports on billing status, pending invoices, and payment timelines.
  • Ensure adherence to internal controls and company billing policies.

    • Process Improvement & Coordination

  • Identify process gaps and suggest improvements to enhance billing efficiency.
  • Ensure coordination among Admin, Procurement, and Accounts teams to minimize delays and rework.
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    Payable • Republic Of India, IN