Store Accounts and Administrative Assistant

Location :

Animal Rahat’s headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.)

Primary Responsibilities and Duties

• Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary.
• Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment.
• Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor.
• Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor.
• Maintain records of all bulk purchases and the distribution of consumable items.
• Assist the stores, accounts, and administration executive with maintaining accounting vouchers.
• Ensure that the main office, guest room, and surrounding areas are kept neat and clean.
• Supervise the maid and the gardener.
• Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office.
• Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour.
• If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office.
• Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9 : 10 AM.
• Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room.
• Visit banks, post offices, and markets as required.
• Perform any other duties assigned by the supervisor or line manager.

Qualifications :