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Executive Personal Assistant [15h Left]

Alp Consulting Ltd.India

3 hours ago

Job description

Job Profile – Personal Attendant (PA) to Director

Position Title :

Personal Executive (PE)

Location :

Navi Mumbai, Maharashtra

Reporting To - Director

Key Responsibilities

1. Communication & Correspondence

Draft, review, and manage official emails, letters, and notices on behalf of the Director.
Maintain communication with clients, government offices, vendors, and internal teams.
Proofread all outgoing correspondence to ensure accuracy and professionalism.
Handle confidential and sensitive communication with discretion.

2. Personal Executive to Director

Manage the Director’s daily schedule, meetings, appointments, and travel arrangements.

Remind and prepare the Director for meetings, calls, and official commitments.

Prepare documentation for the Director for business meetings, camps, and events as required.

Ensure proper coordination between Director and departmental teams.

Handle personal tasks related to documentation, online registrations, and official requirements.

3. Administrative & Office Management

Maintain organized filing (digital & physical) for correspondence, reports, and approvals.

Track deadlines for proposals, tenders, compliance documents, and medical approvals.

Coordinate with accounts and administration team for bills, payments, and reimbursements.

Follow up with external agencies (govt., corporate clients, vendors).

Assist in HR coordination for recruitment, training, and employee communication when required.

5. Professional Representation

Represent the Director in meetings or discussions when delegated.

Greet and coordinate with visitors, clients, and government officials.

Maintain high standards of etiquette and professional conduct.

Desired Qualifications & Skills

Graduate / Post Graduate in Commerce, Management, Administration, or Mass Communication.

Excellent command of English (written & spoken); knowledge of Hindi / Marathi preferable.

Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

Familiarity with digital marketing tools (Canva, Mailchimp, social media management, SEO basics).

Strong organizational, multitasking, and problem-solving skills.

Ability to handle confidential information with integrity.

Presentable, disciplined, and proactive in approach.

Experience

2-3 years as PA, Executive Assistant, or in Corporate Communications role.

Prior exposure to healthcare, corporate, or service industry preferred.

Compensation

Competitive salary (based on experience)

Executive Assistant • India