Facilities Officer

The Facilities Executive will be responsible for managing daily facility operations, ensuring a safe, efficient, and well-maintained work environment. This role requires strong coordination skills, attention to detail, and the ability to supervise vendors, housekeeping, security, maintenance, and overall office upkeep.

Key Responsibilities

Facility Operations & Maintenance

Oversee daily facility operations, including housekeeping, security, pantry, and office upkeep.

Ensure all office equipment, electricals, plumbing, and infrastructure are functioning properly.

Coordinate preventive and corrective maintenance with vendors / technicians.

Monitor cleanliness, hygiene, and safety standards across the premises.

Vendor & Service Management

Manage vendor relationships for housekeeping, security, maintenance, and office supplies.

Supervise vendor performance, attendance, and service quality.

Process invoices, maintain AMC agreements, and track renewals.

Space & Asset Management

Support in space planning, seating allocation, and workstation management.

Maintain inventory of office assets, stationery, pantry items, and supplies.

Track stock levels and initiate timely procurement.

Health, Safety & Compliance

Ensure compliance with safety protocols, fire safety equipment, and emergency procedures.

Conduct regular safety checks and coordinate with external agencies for audits.

Maintain records related to facility compliance, licenses, and statutory documentation.

Administrative Support

Manage courier services, office dispatch, meeting room bookings, and general admin requests.

Assist in setup for internal meetings, events, and trainings.

Coordinate with IT / HR / Admin teams for facility-related needs.

People & Coordination

Address employee concerns related to workspace, environment, and facilities.

Liaise with building management for repairs, access control, parking, and infra issues.