The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder’s time is used efficiently and effectively.
Key Responsibilities
1. Administrative Support :
- Manage the Founder’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.
- Organize and maintain files and records, ensuring data confidentiality.
2. Project Management :
Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.Prepare project updates and reports for the Founder’s review.3. Investor Relations & Client Liaison :
Act as a point of contact for investors, clients, and key stakeholders.Organize investor meetings, presentations, and follow-up communications.Assist in preparing financial summaries, investment reports, and other documentation as required.4. Research & Data Analysis :
Conduct research on market trends, competitors, and industry developments relevant to the hedge fund and AI sectors.Summarize findings in concise reports and provide actionable insights for the Founder’s decision-making process.Support the Founder in analyzing data for both financial investments and AI product development.5. Operational Support :
Facilitate communication and coordination between the hedge fund and AI startup teams.Manage special projects, including event planning, business development initiatives, and new ventures.Optimize operational processes to improve efficiency and reduce costs.6. Strategic Support :
Assist in developing and implementing business strategies, including tracking KPIs and milestones.Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.Support the Founder in maintaining and building relationships with strategic partners and clients.7. Personal Assistance :
Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.Manage personal travel arrangements, events, and other logistics.Key Qualifications Experience :
Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.Education :
Bachelor’s degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.Skills :
Exceptional organizational and time management skills.Strong project management abilities, with experience in leading cross-functional teams.Excellent written and verbal communication skills, with the ability to draft high-level correspondence.Discretion and confidentiality in handling sensitive information.Attributes :
Proactive and able to anticipate the Founder’s needs.High level of emotional intelligence and professionalism.Ability to thrive in a fast-paced, dynamic environment.Strong attention to detail and commitment to accuracy.Compensation
Competitive salary with potential for performance-based bonuses.