Operations Manager

Location :  Noida, NCR Preferred Or Remote

Employment Type :  Full-Time ( Temp to Full- Time)

Compensation :  Based on experience

About the Role

We are seeking a highly organized and detail-oriented  Fabric & Production Coordinator  to manage the flow of materials, inventory, and production support across our manufacturing units. This person will act as the operational link between vendors, fabric stock, production schedules, and invoices — ensuring that every order, delivery, and record stays on track.

Key Responsibilities

1. Fabric Tracking & Inventory Management

Maintain accurate records of all incoming fabrics from multiple vendors.

Track quantities, colorways, and placement of fabrics across manufacturing units.

Ensure adequate fabric availability for all ongoing and upcoming production runs.

Maintain detailed inventory and order tracking spreadsheets in Excel or Google Sheets.

2. Vendor & Order Coordination

Follow up with fabric vendors to confirm delivery timelines and order statuses.

Place new fabric orders as required, ensuring stock aligns with production needs.

Maintain detailed logs of all purchase orders and vendor communications.

3. Production Support

Coordinate with manufacturing units to ensure fabric readiness before production.

Monitor production schedules and ensure fabric consumption matches projections.

Identify and resolve issues related to fabric shortages, mismatches, or delays.

4. Invoice & Shipment Reconciliation

Maintain a master record of all vendor and manufacturing invoices.

Tally invoices against production orders and shipments for accuracy.

Reconcile discrepancies between deliveries, production output, and billed amounts.

Support production-related accounting by keeping clean and organized documentation.

5. Reporting & Documentation

Prepare weekly and monthly reports summarizing inventory levels, vendor deliveries, and invoice status.

Maintain comprehensive digital records linking fabric movement, production, and billing.

Qualifications

Required Skills

Advanced  Excel or Google Sheets  proficiency (data management, formulas, pivot tables, etc.).

Strong  communication and follow-up  skills.

Familiarity with invoices, POs, and basic reconciliation processes.

Highly organized, detail-oriented, and proactive.

Ability to handle multiple tasks and vendors simultaneously.

Preferred (Not Required)

Experience in fashion production, textiles, or supply chain coordination.

Understanding of garment production cycles and fabric utilization.

Personality Fit

You’re a natural organizer who thrives on structure and clarity.

You love spreadsheets and precision — no detail slips by you.

You’re a great communicator and take initiative to keep things running smoothly.

You’re dependable, efficient, and enjoy working behind the scenes to make production flow seamlessly.