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Senior Bid Writer

Senior Bid Writer

My3TechHyderabad, Republic Of India, IN
4 days ago
Job description

Role Snapshot

  • Title : Senior Proposal Writer — HHS
  • Work Hours : Must overlap with US time zones (EST / CST)
  • Type : Full-time
  • Reports to : Manager – Presales / Proposal Management
  • Start : [ASAP / within 30 days]

Must-Have Experience (Knockout if missing)

  • 6–10+ years proposal writing for U.S. State / Local HHS programs (e.G., Medicaid / MMIS, Child Welfare / Child Support, Public Health, SNAP / TANF ).
  • Demonstrated ownership of RFP-compliant narratives (exec summary, technical / management approach, staffing plans, past performance, resumes).
  • Compliance matrix creation and section traceability.
  • Shipley / APMP knowledge (APMP Foundation or above preferred).
  • Experience leading Pink / Red / Gold reviews and incorporating feedback under tight deadlines.
  • Advanced MS Word formatting;
  • strong PowerPoint;

    • SharePoint / Teams collaboration.

  • Willingness to provide 2–3 redacted writing samples .

    • Good-to-Have

  • Familiarity with MITA, CMS / T-MSIS, HITRUST / PHI considerations.
  • Exposure to Cloud / DevOps, Interoperability, Data & Analytics, Cybersecurity narratives.
  • Portal experience (e.G., Bonfire, Periscope / BidSync, Ariba, Jaggaer, BidNet ).
  • Canva / Visio / Figma for quick diagrams.

    • Day-to-Day

  • Lead end-to-end content development, ensure compliance, craft win themes / discriminators , and coordinate SMEs and reviews.
  • Curate reusable content (boilerplates, case studies, resumes, graphics) per CMMI L3 / ISO 9001 & 27001 practices.

    • DETAILED JOB DESCRIPTION :

    About the Role

    We’re seeking a Senior Proposal Writer experienced in U.S. State & Local Health & Human Services (HHS) domains—such as Medicaid / MMIS, Child Welfare / Child Support, Public Health, SNAP / TANF, Behavioral Health —to lead end-to-end proposal content development for technology services and staff augmentation bids. You will transform complex solutions into compliant, compelling, and customer-centric proposals that win.

    What You’ll Do

  • Own the narrative : Lead solution storytelling and write high-scoring executive summaries, technical / management approaches, staffing plans, past performance, resumes, and QA / compliance sections.
  • RFP compliance : Build and maintain compliance matrices , templates, and outlines;

    • ensure every requirement is addressed with traceability to the RFP.

  • Win strategy & themes : Partner with sales, delivery SMEs, and leadership to craft win themes, discriminators, and value propositions aligned to HHS program priorities (outcomes, interoperability, modularity, security, equity).
  • Interview & synthesize : Run SME interviews, extract technical details (architecture, tools, processes), and convert into clear, evaluable responses.
  • Color team leadership : Plan and facilitate Pink / Red / Gold reviews;

    • incorporate feedback and de-risk gaps ahead of submission.

  • Reusable content library : Curate / update the content library (boilerplates, case studies, resumes, graphics, process assets) using version control and metadata best practices.
  • Graphics & visuals : Create or brief diagrams, process flows, timelines, and org charts that strengthen evaluation scores (you’ll have design support as needed).
  • Schedule & governance : Drive the proposal calendar, stand-ups, actions, and quality gates to meet hard deadlines across Bonfire / Ariba / Esourcing / Periscope / ProcureAZ / Teams / SharePoint portals.
  • Quality management : Apply Shipley / APMP best practices, My3Tech’s CMMI L3 / ISO 9001 & 27001 processes, and internal checklists for accuracy, clarity, and consistency.
  • Market intel : Track opportunity trends across HHS programs , understand evaluation criteria, and recommend bid / no-bid inputs based on risks and differentiators.

    • What You’ll Bring

  • Experience : 6–10+ years in proposal writing for U.S. State / Local HHS technology programs (services, solutions, and / or staff augmentation).
  • Domain fluency : Hands-on writing for Medicaid / MMIS , Child Welfare / Child Support , Public Health , Eligibility / Enrollment , SNAP / TANF , Interoperability , Data & Analytics , Cloud / DevOps , Cybersecurity , and PMO / Agile topics.
  • Methodologies : Strong grasp of Shipley or APMP frameworks;

    • able to drive compliance and scoring.

  • Writing excellence : Proven track record producing clear, evaluable, and persuasive responses;

    • mastery of active voice, section structuring, and evaluation-friendly formatting.

  • Process discipline : Comfortable working through compressed timelines , multiple stakeholders, and version control.
  • Tools : MS Word (advanced formatting), PowerPoint, Excel, SharePoint / Teams;
  • familiarity with GovWin / Bonfire / Periscope / BidSync portals;

    • exposure to proposal automation / knowledge base tools is a plus.

  • Collaboration : Strong facilitation, interviewing, and feedback incorporation skills;

    • confident presenting toleadership.

  • Education / Certs : Bachelor’s degree required;

    • APMP-Foundation / Practitioner preferred.

    Nice-to-Have

  • Experience writing pricing narratives , assumptions, and risk registers (no costing required).
  • Exposure to modular modernization , MITA , HITRUST / PHI , CMS / T-MSIS standards.
  • Basic familiarity with Canva / Visio / Figma for quick diagrams.
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